On this page, we're detailing a variety of considerations and recommendations for constructing an ergonomic, productive, and fulfilling home office or remote workplace.
Now that everyone works from home the standard for video setups will go up a lot— Andreas Klinger ✌️ (@andreasklinger) March 13, 2020
Want to stand out in a call? Have a good camera & mic.
Instantly makes you look 10x professional
Compare @Jobvo to me here.
Guess who the successful CEO of a top remote startup is and who a clown pic.twitter.com/ixorYPM8tD
Particularly for those who are working remotely for the first time, the notion of constructing a home office can be a perplexing one. In colocated settings, environmental design professionals are retained to create the work setting. In a remote environment, that burden shifts to the employee.
While there is tremendous benefit to ditching the cubicle, it's not uncommon for a remote worker to feel ill-equipped to design their own workspace. A bespoke work area is fundamentally different than any other area in the home. It's important to be intentional about the space where you do the bulk of your work, designing it to be comfortable and to create an atmosphere where you are productive and focused.
During his session at REMOTE by GitLab, workspace expert Ryan Anderson from Herman Miller shared his expertise on how to approach setting up your own space. Watch the recording for his tips and considerations:
As Ryan mentions in his session, it's important to view your home office as an evolving project. Iteration applies to workspaces, too. As you begin to interact with your office, you may determine that monitors should be shifted, lighting should be added or tweaked, or that you actually prefer silence or ambient noise over headphones playing music.
Whether an organization is fully remote, remote-first, or hybrid, it's up to company leaders to enable an equitable and inclusive employee experience. Just as you'd invest in a team's workspace in a colocated office, enabling team members to create healthy and productive spaces is a core part of building remote infrastructure.
An optimized workspace leads to team member happiness, wellness, and engagement, and it also leads to better overall results for your organization.
There's no "one size fits all" for a home office setup, because each member of your team has different needs, work preferences, and home environments. Consider providing budget for your team to spend on their own, whether it's for their home workspace, a coworking space, or even equipment needed to be productive on the go. For example, at GitLab, team members are allowed to spend company money as they would their own, with guidance provided for various types of equipment. Keep in mind that team members' needs may change as they experiment to find their ideal work environment.
Look at our equipment examples to see some of the items that other GitLab team members have purchased, and please consider adding to the list if there is something you'd like to share.
Seating should be viewed not as an expense, but as an investment — in your health, comfort, and productivity.
While each person's primary workspace will vary, it's important to place a high degree of consideration on your chair. Many remote workers spend a significant portion of their day seated. While resources exist to explain how frequently you should take a break, stand up, stretch, and engage in activity during the workday, you should be careful not to skimp on seating.
Unless you plan to utilize a standing desk, which is covered below, your chair is apt to be the single most important element of your home office. Not all ergonomic chairs are created equal, and a chair that works well for one person may not be ideal for another. It's important to consider your posture, and make adjustments to habits if needed, to make the most of an ergonomic chair.
If at all possible, visit a physical store to try out a variety of ergonomic seating options, or purchase online from a retailer that offers a generous return policy.
Steelcase and Herman Miller both offer solid options. While retail pricing on chairs from these firms are lofty, they are commonly found on used marketplaces for less. To assist in your research, consider Wirecutter's exhaustive (and continually updated) guide to office chairs.
For employers, consider offering an allowance for employees to invest in a high-quality ergonomic chair.
It's wise to plan your desk purchase around your equipment list, rather than the other way around. If you plan to use one or more desktop monitors (which is recommended), measure the physical dimensions and ensure that your desk has room to hold them. Factor in other items such as external speakers, scanners, printers, microphone mounts, webcams, external webcam lighting, etc.
Generally, a larger desk is preferred, as it reduces crowding. A clean, uncrowded desk is a happier place to work from.
new desk setup pic.twitter.com/AqPUPA8fTm— jake burden (@jake_burden_) November 30, 2020
Should your budget allow, an adjustable standing desk is a great, ergonomic option. This allows you to easily move your desk higher in order to stand while working, and then adjust it back down to sit for a time. This is a good article on The Best Standing Desks in higher price ranges.
Research is ongoing as to the ideal ratio of sitting to standing during a workday.
Using advanced ergonomic and health risk calculations, Jack Callaghan, a professor in Waterloo’s Department of Kinesiology, has found that the ideal sit-stand ratio lies somewhere between 1:1 and 1:3 – a vast departure from traditional wisdom.
If you plan to stand for an extended portion of your working day, consider investing in a standing desk mat. Also called anti-fatigue mats, these provide cushion for one's feet and enables a more natural shifting of weight while working.
In an all-remote setting, video calls are vital to maintaining close relationships with clients, partners, and colleagues. While voice calls are flexible and allow for uniquely efficient lifestyles (e.g. listening to a conference call while running in a park), it's important to integrate video into workplace communication.
There are generally three tiers of camera quality for at-home workspaces (professional studio rigs notwithstanding).
megadesk back in action. i dont think i can be a single monitor person though— Chris Gets Better (@chrisgetsbetter) March 27, 2020
whats best? multiple, single, or ultrawide pic.twitter.com/yRjlzx5lBz
For those seeking optimal image quality in video calls, a dedicated mirrorless camera or DSLR is recommended. The Verge maintains a basic setup guide if you're new to the concept. Sony's Alpha line of mirrorless cameras are excellent for webcam use. Before committing, read the following considerations.
While most phones and laptops ship with passable webcams, they do not offer optimal quality. A dedicated webcam like the Logitech Brio Ultra HD Pro offers a higher resolution camera compared to inbuilt cameras, and is able to handle low-light scenarios with greater poise. Many dedicated webcams also include a software suite for touching up one's appearance, tweaking white balance, and applying background themes when paired with a green screen. These are also less complicated to install and maintain compared with mirrorless/DSLR rigs.
Consider selecting a webcam with a versatile mount, enabling it to be set atop a desktop monitor as well as a laptop. You can greatly improve the output from a dedicated webcam by focusing on good lighting. By utilizing a ring light or Elgato Key Light, and ensuring that there are no windows to your side or rear, you'll create a more even picture with fewer shadows. For more, read 5 tips for mastering video calls on the GitLab blog.
Particularly in noisy environments, wearing headphones creates a more positive video experience for all. Your choice of headphone will vary depending on your workspace. For example, if you're using a dedicated microphone, you may prefer comfortable studio-style headphones without an in-line mic. If you want to reduce the amount of hardware you're using, headphones with an in-line mic will be more appropriate.
GitLab recommends trying out various headphone styles in advance if possible. Open-ear vs. closed-ear, for example, provides a very different listening experience. Noise-cancelling headphones are great for crowded coworking spaces, but may blot out too much sound for stay-at-home parents who need to be aware of what's happening inside the home.
Some prefer in-ear headphones rather than over-the-head headphones, and it's important to consider long-term comfortability for those who may find themselves in video calls for multiple hours per day.
Bluetooth headphones can be problematic for roles requiring a significant amount of calls due to limitations of microphone quality, latency, and battery life. If you opt for Bluetooth headphones, it is recommended that you use a separate wired microphone. Too, be mindful of Bluetooth headphones being paired with multiple devices (e.g. one pair of headphones with a pairing history involving a laptop as well as a phone). Bluetooth headsets can easily jump between devices, thus it is recommended to only pair one set per device to avoid unexpected disconnects during video calls.
What constitutes "good headphones" varies significantly depending on preference. We recommend digging into Wirecutter's various headphone guides for researched suggestions.
In colocated settings, the human eye is capable of focusing on conversation participants while deprioritizing suboptimal surroundings. When communicating via webcam, one needs to be more cognizant of the lighting around them.
Meetings are about the work, not the background, but those who are designing their home office may want to consider lighting before too many absolutes are put in place. Here are a few lighting tips to be mindful of.
While studio lighting is ideal, not everyone will be inclined to install large, heat-generating light boxes in their home office. As remote work and livestreaming become more popular, companies are devising smaller solutions. Elgato's Key Light is a great example. By placing one Key Light at the edge of a desk and facing its LEDs directly into the wall, a soft, refreshing light is bounced back onto the participant.
DIY solutions are relatively easy to create with a mount and a light ring.
"When audio quality is high (vs low), people judge the content as better and more important. They also judge the speaker as more intelligent, competent, and likable. Messages that are difficult to process are less compelling." This research, conducted by Norbert Schwarz at the University of Southern California, reinforces the importance of investing in equipment and atmosphere to generate the highest-fidelity audio in a remote work setting.
Whenever possible, avoid using the inbuilt microphone of a laptop, phone, or desktop monitor when communicating. These microphones tend to be of low quality, and do little to stop background noise.
At the very least, utilize a pair of Bluetooth or wired earbuds with an in-line microphone. These are commonly included with most smartphones.
For those who spend significant time on video calls, consider a dedicated USB microphone (and, if desired, a desk mount for added ergonomic positioning). For example, Blue Microphones offers a variety of options that are crafted with creators, streamers, and podcasters in mind, and all provide exceptional clarity and noise reduction on video calls.
Several GitLab team members have positive experiences with the M-Audio UberMic.
If you feel that your digital workspace is too cramped when relying solely on a laptop, consider using at least one external monitor. To boot, external monitors offer flexible positioning, which allows your neck to be situated in a more natural position.
External monitors are especially useful to remote employees, as much of their day is made up of video calls. An external display enables one screen to be used for video chatting, while another screen is used for documentation, referencing pages, etc.
If you'd like a portable monitor and you primarily use a MacBook laptop, consider expanding your visual workspace with Sidecar (available in macOS Catalina). This allows an iPad to double as a secondary display for your Mac.
If you're planning to present on a regular basis, consider a teleprompter. To create training modules or asynchronous video overviews, a teleprompter enables you to read a pre-written script while looking directly into a lens. This creates a more authentic connection with the audience, akin to a newscaster on television.
For a basic solution, consider the Padcaster Parrot Smartphone Teleprompter. If you have a smartphone and mirrorless/DSLR camera already, this $99 kit provides everything else you need.
Sid Sijbrandij (CEO and co-founder, GitLab) shared a video overview of his streaming and teleprompter setup on GitLab Unfiltered.
GitLab CEO Teleprompter Setup; captured during GitLab Commit Virtual 2020
Teleprompters enable eye contact similar to meeting someone in-person and can make meetings more engaging. However, there are currently challenges with using a teleprompter setup as your everyday video conferencing setup. Once these are overcome we may recommend it.
Laptop keyboards are engineered to fit, not to be ergonomic. Whenever possible, consider working in a space where there's room to utilize an external keyboard. This allows you to adjust the keyboard so that you're typing in a natural way, reducing strain on your wrist and fingers.
There are a wide variety of ergonomic keyboards, and it's worth trying out a few in a retail location if possible. If this is not practical, Wirecutter has assembled a well-researched guide on the best ergonomic keyboards.
Traditional mice can put strain on the wrist by creating movements in an unnatural position. Fortunately there are plenty of other options available such as vertical mice, trackpads, trackballs and pen tablets. Each has their own advantages. Find one that is comfortable for you and minimizes wrist movement as much as possible (vertical mice, for example, engage your shoulder and arm more than your wrist and trackballs rely on moving your fingers). You can also consider a left-handed mouse. Painless Movement has a regularly updated list of the best ergonomic mice as well as comprehensive information on the various types towards the bottom of the page. It's important for remote workers to be cognizant of repetitive motion. While it may seem extreme to some, consider installing two mice and switching hands to move one's cursor.
In colocated settings, it is often possible to work with someone trained in environmental design or ergonomics in order to create a comfortable workspace. For remote employees, you can consider hiring a trained ergonomic consultant to provide professional input and recommendations on how your home office should be constructed.
Research has found that there is no single temperature in which all people are more productive. One issue with colocation is the divide between those who believe an office is too warm, and those who feel that it's too cold. Those new to remote work should consider testing several temperatures to see which suits them, or adjust temperature based on your work activity.
While remote workers should relish the benefits of being close to friends and family while working, some may prefer a more formal approach to signaling their availability.
For example, the Luxafor Flag and Luxafor Switch light indicators utilize a color system to alert those around you (or outside of your home office) whether or not they are free to interrupt without requesting permission.
Alternatively, those with a nearby light fixture could install a color-changing smart bulb, utilizing their phone or computer to change the color to indicate availability.
Anyone can test their knowledge on considerations for a productive home office or remote workspace by completing the knowledge assessment. Earn at least an 80% or higher on the assessment to receive a passing score. Once the quiz has been passed, you will receive an email acknowledging the completion from GitLab. We are in the process of designing a GitLab Remote Certification and completion of the assessment will be one requirement in obtaining the certification. If you have questions, reach out to our Learning & Development team at
GitLab is one of the world's largest all-remote companies. We are 100% remote, with no company-owned offices anywhere on the planet. We have over 1,300 team members in more than 65 countries. The primary contributor to this article (Darren Murph, GitLab's Head of Remote) has over 15 years of experience working in and reporting on colocated companies, hybrid-remote companies, and all-remote companies of various scale.
Just as it is valid to ask if GitLab's product is any good, we want to be transparent about our expertise in the field of remote work.
GitLab believes that all-remote is the future of work, and remote companies have a shared responsibility to show the way for other organizations who are embracing it. If you or your company has an experience that would benefit the greater world, consider creating a merge request and adding a contribution to this page.
Return to the main all-remote page.