We try to get together every 9 months or so to all get some face time together, build community, and get some work done! Since our team lives everywhere on the globe, we try to plan a different location for each summit.
Here are some impressions from our first Summit in October 2015.
Summit in Austin, TX, the USA
In May 2016, with a team existing of 85 people, met up in Austin,TX to see if they are (still) as awesome as seen on Google Hangout. Here is some footage that our team put together to show how much fun we had.
Summit in Cancun, Mexico
In January 2017 we all got together in Cancun, Mexico. By then we had rougly 150 team members and 50 significant others fly out from 35 different countries.
Significant Others (SOs for short) are very welcome, one per team member
You are responsible for the SO you invite
SOs should do their best to get to know many people
SOs are welcome at all presentations, events, and meetings that are open to all team members
If you're having a meal with your SO, pick a table with more than two seats so you can invite others to join you
The goal of our summits is to get to know each other outside of work. To help get this kickstarted, always wear you name tag, to all events, and all days. Try to join different people every time we sit down for a meal.
Email/file templates for project page (to be included)
Audience is team members, applicants, SO's, partner companies, and wider community
Health and safety
Use fistbumps instead of handshaking to avoid getting sick
Summit attendees need to be 18 years or older, children are not allowed to join
We don't accept any form of (sexual) harassment
We don't accept unbecoming behaviour from our team members nor their SOs (for example: don't get drunk, or do drugs or peer pressure people)
When there is unbecoming behaviour bring people to their room (if people do get drunk bring them to their room)
Don't use the pool or go swimming after midnight
Be respectful of other hotel guests (for example: don't talk on your floor when going back at night or keeping your volume down on places such as the restaurant or bar)
Important basics for every summit
Great wifi, need more serious tech for main room (5GHz, multiple points)
A large meeting room to join each other for work hours and presentations
Label your charger with your name for easy return to owner in case you loose it
Make sure to get an overview about a month before the summit of:
Interviews, presentations and content production of everything during the summit needs to be assigned beforehand
Who will give the presentation and when this will happen
Needed materials such as; projector, wireless (non-handheld) microphones, and any other (audio) needs
Recording equipment such as; stage cam, audience cam, presentation feed etc.
Get an audio feed that directly goes from microphone into the recording
Live streaming program and manager
Prepare the blog text before the presentation, update with relevant materials after the presentation, get approval and finally publish the blog max. 24h hours after the presentation was given