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GitLab LTD (UK) Benefits

Can't find what you're looking for? Try the main People Operations page.


Specific to UK based employees

Medical Insurance

For UK based employees GitLab provides paid membership of medical insurance with AXA PPP. This private medical insurance level is named Business Health Select with core cover. Family members can be added to the insurance and GitLab will pay 66% of the cost to include them. Further information can also be found in the AXA PPP Brochure. Please let People Ops know if you would like to join the scheme. This does not currently include dental or optical care but we will be reviewing this. The current coverage includes:

Please also note that this is a taxable benefit. The underwriting is on a Moratorium basis, meaning that team members will not have cover for treatment of medical problems they may have had in the five years before joining. Please refer to page 14 in the AXA PPP Brochure for more information.

Life Insurance

GitLab is currently reviewing implementing life insurance and disability in the following issue.

Pension Introduction

GitLab provides and contributes into an Auto-Enrollment personal pension scheme with Scottish Widows. GitLab is also working with Oakley Financial who are able to provide help and guidance should employees have any questions about the pension scheme. An email and telephone service is available and you can find the details in the contacts section.

Salary Sacrifice

From November 2019 GitLab will be offering the option to contribute to your Company Pension Scheme via Salary Exchange. As part of this Salary Exchange offering GitLab will be passing on their employer NI saving to you as an employee in the form of an increased pension contribution. You can find more information in the following document detailing the benefits and potential disadvantages of changing to a Salary Exchange arrangement.

Salary Sacrifice FAQ

Auto-Enrollment

Auto-enrollment is a scheme brought in by the Government as they want everyone to save more for their retirement. Employees will receive a letter from GitLab informing them when they have been auto enrolled in the scheme. As this is now law, employees will be auto enrolled into the GitLab UK Group Personal Pension Scheme from January 1, 2018 or as soon as they join the company if:

If an employee does not meet these criteria then they will be considered an Entitled Worker (earn less than £5,824 p.a) or a Non-Eligible Jobholder (earn between £5,824 and £10,000 p.a).

Scottish Widows Group Personal Pension Scheme

The following process is followed by GitLab People Operations to join the Scheme during onboarding:

When an employee joins the scheme they will be sent a welcome pack stating that they are now a scheme member, it will also have their login details. Employees can login to access their own personal fund and can make adjustments as they see fit. Some other key points of the scheme are as follows:

Pension Contribution Percentages

The certification level that has been chosen is basic salary only and will not include commission, bonuses or any over time payments. The contributions will be paid monthly and will be shown on the pay-slips.

These contribution percentages are in line with The Pension Regulator's Auto-enrollment legislation. Should the government's minimum contribution standards change further GitLab will contact you to advise the new levels to comply with legislation.

Opting Out

If you decide to opt out of the scheme you can do this within one month of the enrollment date by following the instructions in the information from Scottish Widows. The Opt Out deadlines are:

Contacts

You can contact Scottish Widows or Oakley Financial directly using the contact details in this pdf.

Re-joining

If you decide to re-join the scheme you can do so by emailing or sending a signed letter to People Operations. If you send an email, it should be from your personal email address, please ensure it contains the phrase I confirm I personally submitted this notice to join a workplace pension scheme. You can only re-join once in any 12 month period.

Reports

Each month payroll will provide reports to People Operations that need to be kept for compliance. These will be filed in the Auto-Enrollment Pension folder on the Google Drive, accessible only to the People Operations team.

Changing the Pension Scheme Investment Approach

There's a workplace pension webpage linked from this pdf that contains information about all the options available.

When your policy is first set up, it'll be set to:

The policy website will tell you:

Although you are currently invested in a Pension Investment Approach you also have other options such as investing in our range of individual funds or changing to a Premier Pension Investment Approach.

Read about all these investment options, and the funds available, on the workplace pension webpage.

Changing your investment approach or funds could adversely affect your retirement income. Get advice, such as from Oakley Financial.

Selecting funds online.

This is an advanced feature that carries significant risk. For team-members comfortable with this, it's not obvious how to enable it.

To access 'investing in our range of individual funds' online you need to call Scottish Widows, and ask:

The change may take a couple of days to come into effect, and they'll write and confirm the change.

Having enabled online fund management, you can search for and select the funds on the policy website.

The workplace pension page also has a link to a fund list, plus a PDF which explains:

A fund factsheet is provided for each fund with usual information such as previous performance.

Management charges vary by fund and are not on the fact sheets: use the charges sheet tool on the workplace pension page..

GitLab LTD United Kingdom Leave Policy

The mother may opt to share some of her 52 week maternity leave with her spouse/partner (so long as it is not the first 2 weeks following birth). The leave period will be paid in accordance with the above regulations for Maternity (ie maximum combined leave of 52 weeks, payments for up to 39 weeks at Statutory Pay rate). Employees accrue all benefits during leave and must have documentation for risk assessment when notifying the company of pregnancy. Payroll will continue to be the same while on parental leave, but Vistra will file for reimbursement of any statutory funds once the proper paperwork has been sent.

For a Maternity leave, once an employee notifies GitLab of the pregnancy, People Ops will conduct:

  1. Risk Assessment – Carry out a risk assessment of a mother's work environment within 1-3 days of notification. This still applies if the employee works from home. The purpose of the assessment is to make the employee aware of any hazards or “risks” to her in the work place/home office to reduce potential injury to her or her baby. This is only required for female employees.
  2. For male employees, notify them to fill out the SC3 form and return it to People Ops via email. Once the form is completed, People Ops will forward to Vistra.
  3. Notify the employee of the statutory rules/company practice regarding leave, pay, notifications etc with a link to this section of the handbook.
  4. At 20 weeks, request MATB1 certificate (ensuring that the original document is kept in BambooHR).
  5. One month before the leave begins, the compensation team will loop in GitLab's payroll and Vistra.
    • Compensation will email Vistra a copy of the MATB1, start date of leave, and outline what pay the person is eligible (statutory, supplemental, etc). The payroll will then automatically calculate the SMP due each pay period based on this information. The recovery of 92% will be outlined on the monthly payroll spreadsheet so that the finance team has indication of the amounts being offset each month.
    • As a note, the earliest that the maternity leave can start is 11 weeks before the Expected Week of Childbirth (EWC). Maternity leave will also start automatically the day after the birth of the child (if the baby is early) or if the team member is off work for a pregnancy-related illness in the 4 weeks before the EWC.
    • The team member will be paid through payroll made up of any statutory payments, and any further ‘topped up’ amounts supplemented by GitLab.
    • GitLab will be able to recover from the Government the 39 weeks of statutory maternity pay.
    • Maternity pay is taxable and liable for National Insurance deductions much in the same way that standard pay is.