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For UK based employees GitLab provides paid membership of medical insurance with AXA PPP. This private medical insurance level is named Business Health Select with core cover. Family members can be added to the insurance and GitLab will pay 66% of the cost to include them. Further information can also be found in the AXA PPP Brochure. Please let People Ops know if you would like to join the scheme. This does not currently include dental or optical care but we will be reviewing this. The current coverage includes:
Please also note that this is a taxable benefit. The underwriting is on a Moratorium basis, meaning that team members will not have cover for treatment of medical problems they may have had in the five years before joining. Please refer to page 14 in the AXA PPP Brochure for more information.
GitLab provides and contributes into an Auto-Enrollment personal pension scheme with Scottish Widows. GitLab is also working with Oakley Financial who are able to provide help and guidance should employees have any questions about the pension scheme. An email and telephone service is available and you can find the details in the contacts section.
Auto-enrollment is a scheme brought in by the Government as they want everyone to save more for their retirement. Employees will receive a letter from GitLab informing them when they have been auto enrolled in the scheme. As this is now law, employees will be auto enrolled into the GitLab UK Group Personal Pension Scheme from January 1, 2018 or as soon as they join the company if:
If an employee does not meet these criteria then they will be considered an Entitled Worker (earn less than £5,824 p.a) or a Non-Eligible Jobholder (earn between £5,824 and £10,000 p.a).
When an employee joins the scheme they will be sent a welcome pack stating that they are now a scheme member, it will also have their login details. Employees can login to access their own personal fund and can make adjustments as they see fit. Some other key points of the scheme are as follows:
The certification level that has been chosen is basic salary only and will not include commission, bonuses or any over time payments. The contributions will be paid monthly and will be shown on the pay-slips.
As your contribution is a percentage of your pay, the amounts will automatically increase or decrease in accordance with your basic pay. These contributions will be taken from your pay and will include tax relief.
You may increase the contribution percentage you pay by contacting People Operations. Please note the company contribution will remain fixed as above.The total maximum contribution you can make is £40,000 p.a.
These percentages are gross percentages using the relief at source method. As basic rate tax relief is then added by the pension provider, the amount on your payslip will typically be the net amount, which is 80% of the employee's contribution.
These contribution percentages are in line with The Pension Regulator's Auto-enrollment legislation. Should the government's minimum contribution standards change further GitLab will contact you to advise the new levels to comply with legislation.
If you decide to opt out of the scheme you can do this within one month of the enrollment date by following the instructions in the information from Scottish Widows. The Opt Out deadlines are:
You have four weeks from when the Scottish Widows welcome letter is dated.
If you do opt out by this date, any contributions that have already been taken from your pay will be returned to you and you'll be treated as if you had never joined the pension scheme.
If you don't opt out by this date, you can stop contributing at any time, in accordance with the pension scheme rules. If you do this, both your contributions and GitLab's, up to that point, will remain invested in your pension pot until you take your benefits.
You can also opt-out by completing the Scottish Widows ‘Opt-out form for Group Pension Scheme’. The form can be found line at http://www.scottishwidows.co.uk/aethirdparty. The form must be printed and completed, then returned to People Operations.
The pension provider will also be able to tell you when the one month opt-out period started, if you aren’t sure.
An opt-out from the pension scheme normally lasts for three years. If you've opted out, or stopped contributions to the scheme, GitLab is required to automatically enroll you into the scheme at a later date (normally every three years).
You can contact Scottish Widows or Oakley Financial directly using the contact details in this pdf.
If you decide to re-join the scheme you can do so by emailing or sending a signed letter to People Operations. If you send an email, it should be from your personal email address, please ensure it contains the phrase
I confirm I personally submitted this notice to join a workplace pension scheme. You can only re-join once in any 12 month period.
Each month payroll will provide reports to People Operations that need to be kept for compliance. These will be filed in the Auto-Enrollment Pension folder on the Google Drive, accessible only to the People Operations team.
The mother may opt to share some of her 52 week maternity leave with her spouse/partner (so long as it is not the first 2 weeks following birth). The leave period will be paid in accordance with the above regulations for Maternity (ie maximum combined leave of 52 weeks, payments for up to 39 weeks at Statutory Pay rate). Employees accrue all benefits during leave and must have documentation for risk assessment when notifying the company of pregnancy. Payroll will continue to be the same while on parental leave, but Vistra will file for reimbursement of any statutory funds once the proper paperwork has been sent.
Once an employee notifies GitLab of the pregnancy, People Ops will conduct:
People Ops will consult with Vistra to ensure that the statute is met.