Follow up later if we need to (rerecord, do an interview)
No extra work
Producing videos shouldn't be extra work. You should do what you normally do. But when a meeting is possibly interesting for more people, make it a livestream. Or when you start talking about something possibly relevant to more people, hit the record button.
Make private quickly
In case there are any concerns raised about a video everyone has the authority to make it private. You don't have to wait for any permission, just go to the channel specific YouTube Studio, for example the one for unfiltered and mark the video private. Please note that there is another tab for live videos. In case you marked it private while it doesn't need to be it will be easy to undo it by marking the video public.
Why not Google Drive
Always use YouTube and never use Google Drive, because YouTube videos:
The level of visibility should be displayed clearly in the titles of calendar invites. For example when you do a livesteam say: Private livestream. Do not say Unfiltered livestream since it is ambiguous. Do not say just livestream since people don't know what the level of access is.
We don't post:
Unlisted video's on any channel, this is too insecure for sensitive materials and not findable enough for public materials.
Private video's on our main channel, all video's here are for a wider audience.
GitLab Filtered: To request access follow the instructions secret note 'YouTube Access' in the team vault in 1password.
GitLab Unfiltered: Everyone should get access to YouTube unfiltered during onboarding.
Remember that when you're signed into YouTube using an official GitLab account that any interaction you may have with other groups or people on the site (e.g. such as in the comments sections of videos) will be perceived as official communication from the company. In almost all cases, unless your job specifically requires you to interact in a community manager role or capacity, it is best to switch to a personal account prior to engaging with a video or user on YouTube.
Upload conversations to YouTube
If you have a conversation that might be interesting please hit "record" (unless the meeting is being livestreamed already). Unless stated or arranged otherwise, our expected behavior is that the meeting organizer is responsible for distributing the recorded content after the meeting.
Log in to the Zoom account of the meeting and go to the menu on the right and choose "My Recordings" (it can take up to 30 minutes before the recording is available to be shared).
Select the meeting and download the recording to your computer (if you can't find the recording because it was a while ago check "Trash" in the menu on the top left and "Recover" the recording).
Go to the YouTube upload page and log in to the GitLab account (read the secure note in 1Password called "YouTube" for instructions on how to get access). You may need to switch accounts if youtube is trying to upload to your personal channel. You can switch accounts by clicking on your account icon in the top right corner then "Switch account".
Drag and drop your recording into the window to upload it. Keep the privacy dropdown on the default 'Public' setting (unless there is confidential material). Use the dropdown menu to set the video to private if it the video contains confidential material.
While it's uploading, edit the title and description. Place "Confidential:" at the beginning of the video's title if the video will be kept private on our YouTube channel.
Be sure to include relevant links (for example a handbook page or presentation) in the description, and add the video to any relevant playlists.
When it is done uploading, press publish, then click on the Embed tab and copy the code, and insert that in the relevant part of the handbook or documentation.
After uploading a video to the GitLab Filtered channel, be sure to add a link to the new video in the #content-updates channel in Slack.
Don't worry about the quality
There is no minimum quality, so please share it on our GitLab Youtube channel, as long as there is nothing inappropriate or confidential.
Everyone at the company probably has at least one conversation every week that is relevant to more people, so please share it.
We always list videos publicly instead of having them unlisted, unless there is confidential material. This allows more people to find the content. If the material is confidential, sent the video to private.
Don't worry about whether or not it will be interesting to absolutely everyone. Just give it a descriptive title so people know what it is about, and let them decide whether or not they should watch it.
Make sure that all participants are aware that you're recording.
You don't have to be sure it is interesting and OK to share when you start recording; you can make that decision after the fact.
If you record an in-person conversation with your mobile phone please hold your phone in landscape (horizontal) mode.
Talking is faster than typing and allows you to add non-verbal clues. YouTube allows you to stream with a webcam. Go to /webcam and make sure you're logged into the right account (YouTube Unfiltered). Your stream will be public by default.
We prefer livestreaming over recording and uploading because:
Allows more people to participate in real-time.
You don't have to upload the video to Youtube later on.
You can't forget about uploading the video.
It is clear to all participants that the content will be public.
But it can happen that you're not in a livestream and something interesting comes by. In that case you can record and upload.
Notify participants the meeting is being livestreamed before, and at the start of, the meeting.
Click on the Tanuki in the upper right corner. Choose "Creator Studio"
Choose "Live Streaming", then "Events" from the left side menu, and click on "New live event" in the upper right corner.
Give your event a title, description, and keep the privacy dropdown on the default Public setting.
Set the time of the livestream, and set the "Type" to 'Quick'. If you want to go live immediately, keep the default Now setting and choose "Go live now". This will place you in a Google Hangout but will not automatically begin the livestream.
To schedule the live event for later, choose the day and time from the drop downs, and click "Create event" to save.
To start your scheduled live stream event, navigate to the "Events" page in YouTube, find your event, and choose "Start Hangout On Air". This will place you in a Google Hangout but will not automatically begin the livestream.
Up to 50 participants can join the Google Hangout. To invite participants, click on the Invite People icon from menu in the top center of screen. You can either share the permanent link, or invite individuals.
Once capacity is met, anyone else can participate via the YouTube Watch page.
When you are ready to broadcast, choose the green "Start Broadcast button" at the bottom of the Google Hangout console. You will see a "LIVE" message once streaming.