VP Scheduling

When scheduling for VPs or Directors at GitLab, please check the scheduling preferences below.

Scheduling for Pattie Egan, VP of People Operations, Technology, and Analytics

• Please schedule all meetings through the People Function’s EBA, Julia Nishioki
• Keep meetings to 25 or 50 minutes unless otherwise specified
• Direct Report 1:1’s occur weekly
• Skip level 1:1’s occur every other month
• Calendar color coding: Confirmed meetings- Dark green, Manager meetings- light green, Important meetings NOT to be moved are in red, Personal meetings- Blue
• Do not schedule over DNB: Focus Time blocks without consulting the EBA of the People Group.
• Scheduling should ideally be kept between 9:00 am and 5:00 pm PT

Scheduling for Rob Allen, VP, Talent Acquisition

• Please schedule all meetings through the People Function’s EBA, Julia Nishioki
• Keep meetings to 25 or 50 minutes unless otherwise specified
• Direct Report 1:1’s occur weekly
• Skip level 1:1’s occur every other month
• Calendar color coding: Confirmed meetings- Dark green, Manager meetings- light green, Important meetings NOT to be moved are in red, Personal meetings- Orange
• Do not schedule over DNB: Focus Time blocks without consulting the EBA of the People Group.
• Scheduling should ideally be kept between 8:00 am and 4:00 pm PT

Scheduling for Sherida McMullan VP, Diversity, Inclusion and Belonging

• Please schedule all meetings through the People Function’s EBA, Julia Nishioki
• Keep meetings to 25 or 50 minutes unless otherwise specified
• Direct Report 1:1’s occur weekly
• Calendar color coding: Confirmed meetings- Dark green, Manager meetings- light green, Important meetings NOT to be moved are in red, Personal meetings- Brown or Purple
• Do not schedule over DNB: Focus Time blocks without consulting the EBA of the People Group.
• Scheduling should ideally be kept between 8:00 am and 4:00 pm PT

Scheduling for Sales VPs

David Sakamoto, Mike Pyle, Ryan O’Nell, & Nima Badiey

• Please reach out to Victoria Reinhardt (Sr. EBA) to schedule or reschedule any meetings for Ryan O’Nell and Mike Pyle
• Please reach out to Becky Piccone (Sr. EBA) to schedule or reschedule any meetings for David Sakamoto and Nima Badiey
• Don’t schedule over DNB or any CRO calls without reaching out for approval from VP and EBA
• For interviews: CES should tag EBA on Greenhouse to review times submitted by the candidate, or to provide times for the VP
• If you add any meetings to calendar directly, tick the box “Attendees can modify” so EBA can change if necessary
• External meeting requests (with those outside of GitLab): email EBA and VP and loop them in with external parties. EBA will then schedule directly with external parties.
• Internal meeting requests (with other GitLab Team Members)
  • Please slack EBA in #sales-vp channel
  • If the meeting is confidential (ex: interviews), please slack EBA directly
• Please include the following in your slack/email
  • Must have/optional attendees
  • Meeting type: internal prep, client facing/customer, prospective customer, etc
  • Urgency/ Desired timeframe: in the next two days, in the next week or two, etc
  • Duration: 25 mins, 50 mins, etc.
  • Subject of the meeting
  • Provide context: include agenda to be covered. Share google doc if available to be included in invite or link relevant issues, slides, etc.

Scheduling for Finance VPs and Sr. Leadership

Craig Mestel, VP of FP&A - Dale Brown, PAO

• Please reach out to Anita Mall (EBA) to schedule or reschedule any meetings with Craig Mestel
• Please reach out to Cindy King (Sr. EBA) to schedule or reschedule any meetings with Dale Brown
• Don’t schedule over DNB blocks
• For interviews: CES should tag EBA on Greenhouse to review times submitted by the candidate, or to provide times for the VP
• If you add any meetings to calendar directly, tick the box “Attendees can modify” so EBA can change if necessary
• Working blocks on the calendar are OK and can be moved to prioritize other meeting requests, team members should check in with the EBA to request a meeting using the meeting request requirements as a guideline
• A calendar key is available for viewing in their daily schedule
• External meeting requests (with those outside of GitLab): email EBA and VP / Sr. Leadership and loop them in with external parties. EBA will then schedule directly with external parties.
• For internal meeting requesting please contact EBA, include the following in your slack/email:
  • Must have/optional attendees
  • Urgency/ Desired timeframe: in the next two days, in the next week or two, etc
  • Duration: 25 mins, 50 mins, etc.
  • Subject of the meeting
  • Provide context: include agenda to be covered, share google doc if available, include a link to any relevant issues, slides, etc.

Scheduling for Product Leadership

Mike Flouton, VP of Product Management - Justin Farris, Sr Director of Product Management - Hillary Benson, Sr Director of Product Management - Steve Evangelista, Sr Director of Product Management

• Please reach out to Jennifer Garcia (EBA) to schedule or reschedule any meetings for Mike, Justin, Hillary and Steve
• Don’t schedule over DNB and Work Block’s without reaching out to Jennifer (EBA)
• For internal and external (with those outside of GitLab) meeting requesting please contact EBA in #eba-team, including the following in your slack:
  • Must have/optional attendees
  • Urgency/ Desired timeframe: in the next two days, in the next week or two, etc
  • Duration: 25 mins, 50 mins, etc.
  • Subject of the meeting
  • Provide context: include agenda to be covered, share google doc if available, include a link to any relevant issues, slides, etc.
  • For customer meetings please create an issue request using this template and tag Jennifer Garcia (Product EBA) for review and availability
• If you add any meetings to calendar directly, tick the box “Attendees can modify” so EBA can change if necessary

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