You will receive a reminder from TriNet the week before payroll closes for each pay period.
If you are handling payroll changes- the email will let you know by what date you must submit those changes.
Enter the dates into your calendar with a reminder for the day before the deadline.
Log into TriNet Passport
My Company=>My Workplace=>Payroll Entry & Admin
You are now on the payroll dashboard
Select the current pay period from the calendar screen in the middle of the page.
Each employee will have a row with the information necessary to document hours (if hourly) and other earnings (this can be commission, reimbursement, etc. There is a drop down menu of options and codes from which to choose).
After you have updated each employee, select the save button.
Do not use the Submit button. It will make adding last minute changes difficult and TriNet will take your last save when processing payroll.
Make sure that you calculate the hours based on the pay days (count them) for each pay period.
All hourly time sheets are kept on the Google Drive and shared with Finance. Each employee will populate the time sheet before the end of the pay cycle.
Additional Begin/End Payment (for adding payment to payroll)
In HR Passport click Find
Select find by Name
Click on Add’l Begin/End Payment
Select Action Type
Select Begin & End date (End date is optional. Note: The Begin date needs to be the start of a pay period, it cannot be in the middle or end of a pay period)
All GitLab BV employees receive their payslips within their personal portal of Savvy. They can login and download their payslip to their computer if needed.
UK, Belgium, & India Monthly Payroll Process
Payroll cut off for sending changes is usually the middle of the month (15th-17th), in addition, expenses for the UK should also be submitted at this time as they are paid via the payroll.The payroll provider will send a report for approval to the People Operations email address and copy in the Financial Controller. The Financial Controller will approve the payroll by sending a confirmation email back to the payroll provider. Once processed the payslips are sent electronically directly to the team members for them to access via a password protected system.
SafeGuard Payroll Process
Payroll cut off for sending changes is at the beginning of each month. The process for submitting changes is as follows:
People Operations will confirm if there are any expenses or commission payments to process from Finance