Leadership at GitLab applies to everyone, whether an individual contributor or a manager.
Everyone that joins GitLab should consider themselves to be an ambassador of our values and a protector of our culture.
As a leader, GitLabbers will follow your behavior, always do the right thing.
Behavior should be consistent inside and outside the company, don't fake it outside, just do the right thing inside the company as well.
In tough times people will put in their best efforts when they do it for each other.
We work async, lead by example and make sure people understand that things need to be written down in issues as they happen.
We are not a democratic or consensus driven company. People are encouraged to give their comments and opinions. But in the end one person decides the matter after they have listened to all the feedback.
It is encouraged to disagree and have a constructive confrontation but please argue intelligently.
We value truth seeking over cohesion.
We avoid meetings because those don't support the asynchronous work flow, are hard to conduct due to timezone differences and are limited only to those attending them, making it harder to share.
Start meetings on time, be on time yourself, don't ask if everyone is there, and don't punish people that have shown up on time by waiting for anyone or repeating things for people that come late.
We give feedback, lots of it, don't hold back on suggestions to improve.
If you meet external people always ask what they think we should improve.
We don't have project managers. Individual contributors need to manage themselves. Not everyone will be able to do this effectively and be fit for our organization. Making someone responsible for managing others will make the job of the people that can manage themselves worse. If you manage yourself you have a much greater freedom to make decisions, and those decisions are based on deep knowledge of the situation. We want to retain the people that can handle that responsibility and therefore we can't retain the ones that struggle. Assigning a project manager/coordinator/case manager/etc. to something is an indicator that something is wrong and we are picking the wrong solution.
Saying something to the effect of 'as you might have heard' or 'as you might know' is toxic. The people that know, don't need it to be said. The people that don't know feel like they missed something. They will be afraid to ask about the context since they don't want to look like they are out of the loop.
Management
When times are great be a voice of moderation, when times are bad be a voice of hope.
A span of control should be around 7, from 4 to 10. Lower means too many generals and too few soldiers. Higher means you don't have time for 1:1's anymore.
If you praise someone try to do it in front of an audience. If you give suggestions to improve, do it 1 on 1.
As soon as you know you'll have to let someone go, do it immediately. The team member is entitled to know where they stand. Delaying it for days or weeks causes problems with confidentiality (find out that they will be let go), causation (attributing it to another reason), and escalation (the working relationship is probably going downhill).
When performance or behavior is below par or not in line with our values we normally put someone on a performance improvement plan (PIP). However there are some exceptions to following the PIP process but in all cases managers should speak to the people operations generalist or senior director of people operations early on to evaluate the best solution.
When someone says they are considering quitting drop everything and listen to them. Ask questions to find out what their concerns are. If you delay, the person will not feel valued and the decision will be irreversible.
In addition to announcing new team member arrivals, departures are also announced in the #general chat channel (once the Google Slack accounts are blocked, see the offboarding page and the offboarding checklist for details). We must respect the privacy of the individual concerned. If you are asked why someone has left or is leaving, please refer that person to the general guidelines section of the handbook where we describe what can and cannot be shared.
People should not be given a raise or a title because they ask for it or threaten to quit. We should pro-actively give raises and promote people without people asking. If you do it when people ask you are disadvantaging people that don't ask and you'll end up with many more people asking.
Don't refer to GitLabbers as family. It is great that our team feels like a close-knit group and we should encourage that, this builds a stronger team. But families and teams are different. Families come together for the relationship and do what is critical to retain it. Teams are assembled for the task and do what is required to complete it. Don't put the relationship above the task. Besides, families don't have an an offboarding process.
Praise and credit the work of your reports to the rest of the company, never present it as your own. This and many other great lessons in an ask metafilter thread worth reading.
Do everything to unblock people. For example, if someone has a question that is keeping them from being productive, try to answer the question or find someone who can.
Communicate in a professional manner as though your words will be shared widely (e.g. published in a newspaper).
Make sure your reports experience a sense of progress in their work.
A tweet by Sam Altman combined the reply by Paul Graham says it best: "People either get shit done or they don't. And it's easy to be tricked because they can be smart but never actually do anything.". Watch for results instead of articulate answers to questions, otherwise you'll take too much time to identify under-performers.
Our summits are meant for informal communication and bonding across the company. There is a limited time for business activities during the summit so all our regular meetings should happen outside of the summit. We want informal, cross team, open-ended meetings, that includes individual contributors. For example, inviting everyone including sales to suggest currently missing functionality in GitLab. Formal, team restricted, structured meetings, where not everyone is welcome shouldn't happen. For example, an executive team meeting to set the yearly budget. Never delay a decision until the summit, if anything use the summit as a deadline to get things done earlier.
At GitLab, decision making is based on an informed and knowledgeable hierarchy. Not on consensus or democracy. Voting on material decisions shows a lack of informed leadership.
We don't have explicit 20% time at GitLab. We measure results and not hours. If people are getting good results in the work that is assigned to them they are free to contribute to other parts of the company or work on a pet project. Don't say 'your work on the pet project is hurting your performance' but say 'we agreed to getting X done but it is delayed, what happened and how can I help?'.
Pick a metric before launching something new. 9 out of 10 launches fail. If a project is not working out hut it down completely, starving a team of headcount to have it die a slow death is not frugal nor motivating. Fund the winners which will still take years to break even.
Do not discuss raises in advance because the salary calculator may change before the amount of the raise is decided.
1:1 Information
Purpose of 1:1 conversations with direct reports
Self-assessment. A manager engages with the team member to explore his or her knowledge, skills and abilities, as well as past experiences, accomplishments, and interests.
Create individualized career map.
Creating an individualized career map involves identifying other positions within the organization that meet the team members’s interests. The position may be a lateral move into a different job family or a promotion. In either case, the position should capitalize on the team member’s past experiences, interests and motivation while at the same time requiring the team member to develop a certain degree of new knowledge, skills and abilities (KSAs) to give him or her something to work toward and stay engaged. Please ask People Ops for more information on title changes.
Exploring other opportunities.
The final step in career mapping is to explore other job opportunities within the organization as they become available.
In a traditional career ladder system, the person is hired and, through a combination of experience, education and opportunity, is promoted to levels that encompass additional responsibility and concomitant compensation.
We don't want a matrix organization where you work with a lead day to day but formally report to someone else.
The advantage of a functional structure is that you get better feedback and training since your boss understands your work better than a general manager.
For the organization, forgoing a separate class of managers ensures a simple structure with clear responsibilities.
A functional organization structure mimics the top structure of our and many other organizations (Finance, Sales, Engineering, etc.).
It reduces compensation costs, coordination costs, and office politics.
The disadvantage is that your manager has a limited amount of time for you and probably has less experience managing people.
To mitigate these disadvantages we should offer ample training, coaching, support structures, and processes to ensure our managers can handle these tasks correctly and in limited amount of time.
Everyone deserves a great boss that helps you with your career, lets you know when you should improve, hires a great team, and motivates and coaches you to get the best out of you.
"Nuke all matrices. Nuke all dual reporting structures. And nuke as many shared services functions as you possibly can." in the great guide to big companies from Marc Andreessen (the other guides are awesome too).
On this page we recommend to read High Output Management and its author coined Grove's law: All large organizations with a common business purpose end up in a hybrid organizational form. We believe a dual reporting structure is inevitable, we just want to delay it as long as possible.
We want to promote organic cross-functional collaboration by giving people stable natural counterparts. A sales region will consist of a Sales Development Representative, Account Executive (AE), and Solutions Architect (SA). A strategic customer has an AE, Account Manager (AM), and SE assigned. Every backend team of developers maps to a Product Manager (PM) and there is a mapping to frontend teams.
We do make features with a ah-hoc cross-functional group. This group is not a permanent team reporting to a project manager. The group consists of people that are assigned by their functional boss to work on an issue at the beginning of our monthly sprint. In practice it make sense to assign the same people if possible. But the composition of the group is variable. This is more flexible in case people are not available, if there is more work for a certain functional group, or when a specific expertise is needed.
Having a ad-hoc cross-functional group requires a lot of discipline from the people in that group to work together. People need to be a manager of one. There is less of a safety net in the form of a project manager. It means that people that do not manage themselves well will be more quickly recognized. It also means that people that do manage themselves well have more freedom.
Functional companies are easier when you focus on one product. Apple focusses on the iPhone and can have a unitary/functional/integrated organizational form. The advantage is that you can make one strong integrated product. But we can maintain a functional organization as long as we keep offering new functionality as features of GitLab instead of different products. The fact that we're in touch with the market by using our own product also helps.
Having functional bosses means that they rarely manage 100% of their time. They always get their hands dirty. Apart from giving them relevant experience that also focuses them on the output function more than the process. Hopefully both the focus and not having a lot of time for process reduces the amount of politics.
Factory vs. studio
We want the best combination of a factory and a studio. The studio element is that anyone can chime in about anything, from a user to the CEO. Please step outside your work area and contribute. The factory element is that everyone has a clearly assigned task and authority. The person that does the work makes the decisions. The only one this person has to listen to is their boss.
Bureaucracy got a bad rep
Bureaucracy has a bad reputation. It has that reputation for things that we try to avoid doing at GitLab. One of the worst things are approval processes. We should keep approval processes to a minimum. Both by giving people the authority to decide by themselves and by having a quick lightweight approval process where needed.
But bureaucracy also has good aspects. Having a written down process how to communicate within the company greatly reduces time spend on on-boarding, increases the speed, and prevents mistakes. A counterintuitive effect is that it also makes it easier to change processes. It is really hard to change a process that doesn't have a name or location and lives in different versions in the heads of people. Changing a written process and distributing the diff is much easier.
Crucial Conversations: Tools for Talking When Stakes Are High - Kerry Patterson
People Operations
Feel free to reach out to any of the People Operations Team for further support on leadership development topics. You can find us on the team page, search for People Operations.
