Non-Disclosure Agreement Process

1. You are here:
2. Handbook
3. Legal & Corporate Affairs
4. Non-Disclosure Agreement Process

Overview

• Only GitLab Team Members with signature authority can execute agreements on behalf of GitLab, including Non-Disclosure Agreements (NDAs).

• Please visit the Signatory Matrix to identify individuals that may sign. If you have any questions, contact #legal in Slack.

• For Team Members who will regularly require agreements to be signed, please open an Access Request for DocuSign. Manager approval will be required.

Team Members with DocuSign Access

• All Sales Team Members have DocuSign access.
• Team Members with DocuSign access can use the pre-signed GitLab NDA Template to send an NDA to a recipient for signature. A video highlighting the process has been created, and you can also find step-by-step directions below.

How to Send NDA in DocuSign

• Log in to DocuSign and select “Use a Template” from the dropdown menu under “Start”;
• On the left, select “Shared with Me” and locate the “Non-Disclosure Agreement Pre-Signed Template”;
• Click the template and “Add Selected”;
• Under Recipient, enter the signer’s name and email address;
• Under GitLab Team Member, add anyone else at GitLab who needs to be cc’d on the signed copy, or click the trash icon to delete this row if not needed;
• Do NOT delete or make any changes to the fields under GitLab NDA Tracker (this is for the GitLab Legal Team to track copies of NDAs); and
• Click Send;

Please note: You will be notified by email when the recipient has signed the requested NDA.

• Sales Team Members: Upload the fully executed copy of the NDA to Salesforce in the Customer Account.
• Procurement Team Member: Upload the fully executed NDA to the applicable folder with ContractWorks.

Team Members without DocuSign Access

• Use this form to create an NDA request;
• A member of the Legal Team will send an NDA for signature within one (1) business day;
• You will be notified by email [via DocuSign] when the recipient has executed; and
• The fully executed NDA will be uploaded to ContractWorks [by the GitLab Legal Team] accordingly.

Non-Standard NDA Requests

The processes above are only for standard GitLab NDAs. In the event a non-standard NDA is requested, please follow the applicable steps below:

• NDAs regarding Customers and/or Partners require a Legal Request to be opened;

• If this request is tied to the procurement (or potential procurement) of goods or services, follow the directions provided by the Procurement Team, where GitLab Legal will be engaged accordingly; or

• If the request is not applicable for either of the above, create a Legal Issue and tag the Issue with “NDA Request”.