This process applies to:
The Legal & Corporate Affairs team will triage materials submitted for review, and escalate to other team members up to and including the Chief Legal Officer, as appropriate.
This process does not apply to:
The Legal & Corporate Affairs Team will not approve materials in Slack because Slack should not be used for obtaining approval; follow this process instead. However, if you’re unsure whether this process applies to the materials you are preparing, reach out to #legal to confirm.
External use means materials made available to any company or individual who is not a GitLab team member, including media, marketing audiences, prospects, customers, partners, vendors, community members, and conference attendees. Materials published with public visibility on the GitLab Unfiltered YouTube channel, or on any GitLab social media channel, are external.
Internal use means materials made available solely to GitLab team members.
Sometimes, legal review entails two separate reviews:
When creating materials:
The Legal & Corporate Affairs Team aims to complete single material reviews within two business days of submission. The turnaround time for multiple materials reviews will depend on the volume of material submitted for review. For events involving the production of a large volume of material, like SKO, Partner SKO, Commit, and Contribute, allow at least two weeks for review.
If the review request relates to a video not yet produced, review and approval is required in respect of both (i) the slide deck, storyboard and script (as appropriate, and in final form) prior to recording, and (ii) the final cut. Request review at each stage as set out in this process.
This process is divided into two tracks - follow the track which applies to your situation:
Follow this process to obtain legal review of a single piece of material. A slide deck, script, and video for one presentation are considered a single piece of material.
### Materials to be reviewed
<!-- Link (for Google Docs) or upload (for other file types) the material for review here. -->
### Is this material for internal or external use?
<!-- Delete as appropriate, and refer to the definitions of `external use` and `internal use` in the Materials Legal Review Process. If there are plans to use the material, or any part of it, externally in the future, chose `external`. -->
- external @hloeffert @LeeFalc
- internal @hloeffert
### Will the materials be made available on GitLab Unfiltered, Edcast, or anywhere else?
<!-- Delete as appropriate to state whether some or all of the materials being submitted for review will be made available anywhere. If they will, give details of the visibility the materials will have. -->
- yes <!-- if yes, give details -->
- no
### Due date for review
<!-- State the due date for review, and indicate this as the due date of the issue below, noting that the Legal & Corporate Affairs Team requires at least two business days to complete a review. -->
If no working issue already exists, complete the single material legal review issue template, following the instructions in the template.
@hloeffert
for internal materials, and @hloeffert
and @LeeFalc
for external materials). IP review is not required for materials created for internal use, only SAFE review is required. Internal use and external use are defined here.If the review request relates to a video not yet produced, review and approval is required in respect of both (i) the slide deck, storyboard, and script (as appropriate, and in final form) before recording, and (ii) the final cut. Request review at each stage as set out in this process.
The Legal & Corporate Affairs Team will review the material, making comments and requests for changes in the document, or an issue comment thread, and provide context for any requested changes in accordance with the say why, not just what sub-value.
Once legal review is complete and the material approved, a Legal & Corporate Affairs Team member will tag the issue creator and comment Legal review complete: material approved
. The material is approved only once Legal review complete: material approved
has been commented; comments like SAFE review complete
and IP review complete
do not indicate approval.
If any changes are made to the material after legal approval, another legal review is required. Tag the appropriate reviewers ((@hloeffert
for internal materials, and @hloeffert
and @LeeFalc
for external materials)) in the issue, or issue comment, created in step 1, requesting review of the amended material. As repeat reviews are inefficient, ensure materials are finalized before submitting for legal approval.
Legal review complete: material approved
.Follow this process to obtain legal review of multiple pieces of material with a related purpose, like several slide decks being prepared for one event.
@hloeffert
for internal materials, and @hloeffert
and @LeeFalc
for external materials - requesting review;The Legal & Corporate Affairs team will review the material, making comments and requests for changes in the document, or the applicable comment thread in the issue, and provide context for any requested changes in accordance with the say why, not just what sub-value. Ensure that all discussion relating to a given piece of material takes place in replies to the relevant comment thread; do not create a new comment thread each time you comment.
Once legal review is complete and the material approved, a Legal & Corporate Affairs Team member will tag the creator of the comment thread and comment Legal review complete: material approved
in the relevant comment thread. The material is approved only once Legal review complete: material approved
has been commented; comments like SAFE review complete
and IP review complete
do not indicate approval.
If any changes are made to the material after legal approval, another legal review is required. Tag the appropriate reviewers (@hloeffert
for internal materials, and @hloeffert
and @LeeFalc
for external materials) in the issue comment created in step 2, requesting review of the amended material. As repeat reviews are inefficient, ensure materials are finalized before submitting for legal approval.
Once legal review of the amended material is complete and the material approved, a Legal & Corporate Affairs Team member will once again tag the issue creator and comment Legal review complete: material approved
in the relevant comment thread.