Subject to the exceptions listed below, a Release is required when:
A Release is not required when:
If a Release is required, the circumstances dictate which Release templates should be used:
Use the Team Member General Publicity Waiver and Release template when the individuals featured in the materials are GitLab team members, and the materials will not be used for paid outbound advertising. For materials featuring individuals other than team members, and materials that will be used in paid outbound advertising, use the Material- and Purpose-specific Publicity Waiver and Release instead.
Each team member need only sign the Team Member General Publicity Waiver and Release once.
Search the GitLab Team Member General Publicity Waiver and Release Tracker to determine whether a Release is already in place with the team members featured in the materials. If a Release is in place with all team members featured, no further action is required as the requisite Releases are already in place.
Use the Material- and Purpose-specific Publicity Waiver and Release template for materials featuring individuals who are no GitLab team members, or for materials featuring individuals that will be used for paid outbound advertising. For materials that will not be used for paid outbound advertising and feature only GitLab team members, use the Team Member General Publicity Waiver and Release instead.
If you don't have DocuSign access, open an Access Request to get it.
DRI, enter your name and GitLab email address;
Signatoryenter the name and email address of the individuals featured in the materials who needs to sign the Release; and
Email Message, enter a message to the signatory explaining the purpose of the Release and asking them to sign it.
When capturing photos or video at events, don't capture attendee name badges, or blur them where they appear.
For internal and external events at which photography or videography by or on behalf of GitLab will be captured, include the Event Photography and Videography Likeness Release Registration form language as a provision in the event registration terms and conditions, ensuring you have first completed the yellow-highlighted fields.
In addition, place Notice of Photography and Filming posters throughout the event space, or at the GitLab booth as appropriate, to notify attendees that photography and filming are taking place.