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Visas

On this page

Although this page is all about Visa's and how to apply for them, kindly keep in mind that GitLab does not offer any form of Work Sponsorhip anywhere in the world. We do have guidance below on how we provide sponsorship in the Netherlands, but we do not offer this in any other location at this time. We are also not in a position to transfer existing Work permit's at this time.

Expensing

You can expense:

You can not expense relocation costs.

Visa Contacts

For assistance with any employment or relocation visa please reach out to the People Ops Manager. Point of contact for Contribute and travel visas is TBD.

Travel Visas

Arranging a visa for travel

In some cases when traveling to a conference or summit you might need to arrange a visa to enter that specific country.

Always check the website of the Embassy of the Country you want to visit located in your home country. They will have the most updated information on whether or not you need a visa and what is needed for your application. In some instances you can travel under a visa waiver program (e.g. ESTA) in other cases you might need to arrange a tourist or business visa. Read their website carefully and ask People Ops Specialists if you need any help with acquiring the needed documents for your application.

We gladly organize and pay for local legal assistance, especially if you are at high risk of having a long process.

Tips & Tricks for visa arrangements

Timeline guide for visa applications

New Orleans Summit 2019 Visa Invitation Letter

If you need a visa to travel to the United States, please fill out this form. People Ops Specialist will verify accuracy and send you an email with the signed letter. If a GitLab team-member would like to request a letter for their SO, GitLab can provide a short letter stating that we encourage SOs to attend our conference. Please email [People Ops] (peopleops@gitlab.com) with the full name of your SO to request for this letter.

Dutch Work Permits

Some of our GitLab team-members in the Netherlands have a "werkvergunning" or work permit under the highly skilled migrants category of the Immigration and Naturalization Service (IND).

Here is a generally but not authoritative helpful guide on considerations around permit extensions.

30% Ruling in the Netherlands

The 30% reimbursement ruling (better known as the 30% ruling) is a tax advantage for highly skilled migrants moving to the Netherlands. This benefit, granted for five years, allows them to receive 30% of their employment income tax free. As an example, when your employment income is EUR 60,000; the 30% ruling ensures a net pay of EUR 18,000. The remainder of EUR 42,000 is subject to Dutch taxes. In addition, when being entitled to the 30% ruling you can exclude your savings from Dutch income tax (which can be beneficial once you have exercised your stock options).

The 30% ruling is a mutual application filed by the employee and GitLab BV as the employer. During the onboarding procedure a questionnaire is shared in order to gather the necessary information to file the application for the 30% ruling. People Ops shares the 30% ruling questionnaire and supporting documentation with HRSavvy (the company that supports GitLab with visas and payroll in the Netherlands). HR Savvy will subsequently apply for the 30% ruling. There are some conditions to be satisfied to be granted the 30% ruling.

  1. The employee has to be hired as an employee.
  2. The employer and employee have to agree in writing that the 30% ruling is applicable (addendum to the employment agreement).
  3. The employee has to transfer or to be recruited abroad by a Dutch employer. In two years before being hired by a Dutch employer, the employee must be living outside of the Netherlands for more than 16 months, at a minimal distance of 150 kilometers from the Dutch border.
  4. The employee must have specific experience or expertise that is not or rarely available in the Netherlands.
  5. The gross annual salary has to surpass a minimum (adjusted annually).

The decision from the Dutch Tax Authorities can take up to three months. Once your 30% ruling is granted, the application will be made retroactively in the payroll administration to your starting date. Read more from the Dutch tax authorities by clicking this link.

Transferring the 30% Ruling from a Previous Employer

The 30% ruling is a tax advantage granted for five years, which means that you can carry this over to a new employer if your new role still fulfills the requirements of the 30% ruling. Note that you are only allowed to transfer the 30% ruling when there is a gap of maximum three months between your previous employment and your employment at GitLab BV. The 30% ruling questionnaire includes a section where you can state that you have already been entitled to the 30% ruling. Transferring the 30% ruling tends to be faster since your qualifications were already assessed at your previous employment.

BSN Number

A BSN number is like a citizen number. It is required so new team members can be added to the B.V. Netherlands payroll. It's also required for things like health insurance and opening a bank account.

There are two options to get a BSN number in the Netherlands:

  1. Getting a BSN number at the municipality. This process will take at least 1-4 weeks. There are no costs involved with registering and receiving a BSN at the municipality.

  2. Getting a BSN number at your local Expat center. It is possible to make an appointment within 2 weeks.

Right to Immigrate to the Netherlands

Everyone that meets the following requirements is welcome to move to the Netherlands (you will still need to pass the formal visa application process). If you meet the requirements kindly read our Relocation section in our Code of Conduct, to ensure you get the right approval's. Email Peopleops@domain if you have any questions. If you don't meet a requirement you have to file a request with your manager, please indicate clearly which requirements you meet and which ones you do not meet.

People Operations will then create a confidential issue in the Employment Issue Tracker with he following tasks to complete:

  1. The Team member will need to complete this form. This info is needed to get the team member's profile ready with our payroll provider in the Netherlands in order to get pay slips and other information. The team member will also need to provide a copy of their residence permit (if applicable), copy of their debit card, and passport. These can be send to People Operations separately.
  2. The Team member will also need to complete the 30% Ruling Questionnaire and send it to PeopleOps.
  3. The Team member will need to complete the wage tax form and email it to People Operations once completed.
  4. If the team member does not have a BSN number they will need to apply for one asap. Details on that process can be found under the BSN number section on the visas page in the handbook.
  5. PeopleOps will then send the payroll form, wage tax form and 30% ruling questionnaire to our payroll provider in the Netherlands along with the contract of employment, copy of the residence permit (if applicable), copy of the debit card, and passport. Then file the form in BambooHR. This email needs to be password protected.
  6. PeopleOPs will need to review if the position is in development or research, it likely qualifies for WBSO (R&D tax credit); add to the WBSO hour tracker and inform our WBSO consultant.
  7. Once the approved Visa and 30% ruling is received by the team member, the team members should email this to PeopleOps for filing in BambooHR.
  8. People Ops to create an account for the new team member on Expensify.
  9. People Ops to update the compensation calculator.
  10. People Ops to update BambooHR with employee details
  11. People Ops to update Payroll