ReOps procurement best practices

Best practices when working with procurement

When working with procurement on onboarding new tools, payments of POs, contract renewals etc. these are best practices to follow.

Best practices

  • Open a ReOps tooling issue and add it to the ReOps tracker
  • Provide updates in the issue
  • Determine if it’s a request for procurement or accounts payable. For new tooling, vendors, and invoices you will need to go through the procurement process. For re-ups or payments on existings contracts you need to work with accounts payable.
    • Procurement: Follow the steps outlined in procurement process
    • Accounts payable: Email accounts payable (AP@gitlab.com) directly with all necessary information
    • Check in every 2 days to ensure the process is moving
    • If the process is stuck on a step, reach out to the #procurement or #accountspayable Slack channel to identify who you can reach out to directly.
  • Maintain communication and provide proactive updates with the vendor
    • Provide updates and screenshots of email chains in the issue comments
    • See this issue for an example
  • Get confirmation from the vendor that funds were received
    • Provide a screenshot in the issue comments