In keeping with our values of results, freedom, efficiency, frugality, and boring solutions, we expect GitLab team members to take responsibility to determine what they need to purchase or expense in order to do their jobs effectively. We don't want you to have to wait with getting the items that you need to get your job done. You most likely know better than anyone else what the items are that you need to be successful in your job.
The guidelines below describe what people in our team commonly expense. Some of the items below have the average amount that folks typically spend on them as a helpful guide. If you need to spend more to get the right tool for you to work productively, please do so. If you are uncertain about how much reasonable to spend on a more expensive item, please reach out to your manager and ask for help.
The company will reimburse for the following items if you need it for work or use it mainly for business, and local law allows us to pay for it without incurring payroll taxes. Please keep in mind that while the amounts below are guidelines and not strict limits, any purchase (other than a laptop) that will cost GitLab $1000 USD per item (or over) will require approval from your Manager and Accounting.
The below averages are what GitLab usually reimburse. If you prefer to spend more on a given item, that's OK considering the average price. You may attach the receipt during expensing which shows the full purchase price. You are also welcome to expense the
GitLab Average Price in USD portion. For example, if you purchase a high-end Steelcase ergonomic chair, you are welcome to expense the average price per the table below and cover the rest with personal funds. We are encouraging our members to use their best judgment when spending the company's money.
Team members should not use a Corporate Card to purchase office equipment for their personal workspace. All office equipment purchases for a team member's personal workspace should be made on a personal credit card and expensed. For Laptop Purchases/Refreshes, please refer to IT Ops Laptop policy and procedure.
It is uncommon for you to need all of the items listed below. Read GitLab's guide to a productive home office or remote workspace, and use your best judgement and buy them as you need them. If you wonder if something is common, feel free to ask IT Ops (and in turn, IT Ops should update the list).
|Item||Average Price in USD||Importance||Why|
|Height-adjustable desk||$500||10/10||We use our desks everyday and need them to be ergonomic and adjustable to our size and needs, whether that is sitting or standing.|
|Ergonomic chair||$200||10/10||We use our desk chairs hours at a time, and need them to be healthy, supportive, and comfortable.|
|Headphones (wired or wireless, with mic ability)||$200||10/10||We use our headphones everyday during our meetings, to connect with our fellow team members. We need our headphones to be comfortable, functional, and great quality.|
|External monitor||$380||10/10||Finding a monitor that is large, comfortable to use with sharpness is extremely important for our eyes and health.|
|Keyboard||$250||10/10||Find a keyboard that works for you and is comfortable for your workflow and hand size.|
|Mouse or Trackpad||$80 or $145||10/10||Find a mouse/trackpad that works for you and is comfortable for your workflow.|
|Laptop stand||$90||10/10||Your eyes and head must look at the same angle as you work and so your laptop must be elevated if you are working with an external monitor.|
|Webcam||$80||9/10||If you would like a much better image quality than from the camera in your laptop, a webcam can make video conversation better. For those who interface routinely with clients, leads, and external parties, you may also consider a pricier mirrorless or DSLR camera as a webcam.|
|Dedicated microphone||$130||6/10||For those who routinely interface with clients, leads, media, and external parties — or create regular content for GitLab channels — you may also consider a dedicated microphone to capture your voice with added richness and detail.|
|Portable 15" external monitor||$200||9/10||You have the freedom to work from any location, and having a portable monitor allows that your workflow does not suffer from being constrained to a single small laptop screen.|
|USB-C Adapter||$80||9/10||Most MacBooks only have 1 free USB-C port, so an adapter with additional ports is a necessity.|
|HDMI/monitor cable||$15||9/10||Find a quality cable so that the connection between your laptop and monitor is healthy and secure.|
|Yubikey||$50||8/10||Per our Security Practices, purchasing Yubikey is not mandatory, but is considered as an extra layer of authentication for better security.|
|Monitor Privacy Filter||$80||8/10||Important if you work in public places and need to be certain your work cannot be seen.|
|WiFi Router with guest functionality||$80||7/10||If your existing router does not allow for isolating your work notebook from your personal devices in your home network, consider buying a router that does.|
|Laptop bag or backpack||$60||7/10||Carry your laptop and external monitor safely with this travel bag. We recommended you get a bag (or backpack) with straps so the device stays on you when you need your hands free.|
|Earpods||$30||7/10||If you use your headphones at home but would like lighter headphones to use while on the go, these earpods are the way to go.|
|Ethernet connector||$20||6/10||This is if you choose to connect to your internet directly versus by Wi-Fi.|
Also feel free to check your local Freecycle group or similar second-hand/free markets when looking for equipment, especially furniture such as desks and chairs. GitLab will reimburse the cost of any transport and delivery services you need to procure the item(s) provided the total cost does not exceed the average spend for the item based on the table above.
Look at our equipment examples page to see some of the items that other GitLab team members have purchased, and please consider adding to the list if there's something you'd like to share.
Take inspiration from our all-remote page covering key considerations for a comfortable, ergonomic workspace. You can also consult the
#remote channels in Slack for recommendations from other GitLab team members.
The company will reimburse for the following expenses if you need it for work or use it mainly for business, and local law allows us to pay for it without incurring taxes:
people-exp@domain. The People Experience team will then send it to the payroll provider in the Netherlands via email. The details of the payroll provider can be found in the PeopleOps vault in 1Password under "Payroll Contacts".
If working from home is not practical you may submit for reimbursement for the cost of a co-working space. This can include non-traditional spaces that require a recurring (full-time monthly) membership as long as you average at least ~4 working days per month at the space. If flexible membership options exist in the form of daily passes or hourly packages, then these can be expensed as well, as long as the prorated cost per month does not exceed that of a recurring membership subscription. For instance, if both the monthly subscription and a hypothetical 10-day pass is $200 USD, then you can only expense one such pass each month.
Any agreement must be between the team member and the co-working space (i.e. GitLab will not sign or appear on the agreement). All expenses must be submitted through the normal travel and expense reimbursement policy. The Company will not be responsible for any expense that relates to office space subsequent to the termination of service between GitLab and the team member.
GitLab grants $100 USD per GitLab team member for a holiday in December We encourage GitLab team members to self organize holiday parties with those close by, but meeting up with GitLab team members is not a requirement as it is understood that timing and location of holiday parties will play a factor in ability to attend.
For those who do not meet up with GitLab team members, you may expense up to $100 USD December or January for a holiday celebration of your choosing.
If a group of team members, Department or Division so choose, they are welcome to donate a portion of their per person Holiday budget to Charity.
For additional Company Travel related questions, please refer to our Travel Handbook regarding booking travel through TripActions.
No problem, and consider adding it to this list if others can benefit as well.
These instructions apply if a team member is unable to purchase items, for whatever reason.
At GitLab the lingua franca is US English, when English is not your native language it can limit you in expressing yourself.
If you need help with calculating the conversion rate to $ USD, please refer here.