Our support engineers handle the channels listed below. They are sorted in order of priority (strictest SLA at top), and as a result, it is possible that channels that appear lower in this list experience longer delays in receiving responses. We are actively hiring more Support Engineers to strengthen the team and provide support to the community.
When an emergency ticket comes in, it triggers a PagerDuty incident. All Support Engineers must have the PagerDuty application installed on their phones once they are added to the on-call rotation schedule.
When a PD incident is triggered, the alarm will go off for the person on call. You should acknowledge the incident within 5 minutes, or the person on second level support will be alerted. The PD incident will have the link to the corresponding Zendesk issue from where you will continue the conversation with the customer.
Once acknowledged, you need to login to Zendesk, go to the corresponding ticket and let the customer know that you will handle their case. On this response you should ask for the best way to contact them. Usual channels are Phone, Skype, WebEx or Hangouts. It is also a good idea to send them a meeting link where you are waiting, requesting that they join and to let you know if they will not be able to join.
Once the emergency has been resolved, return to the ticket in Zendesk and document any steps taken to resolve the issue.
If you are unable to help the customer and their instance is in a critical state (unavailable, uncertainty of data loss, etc.), you should escalate the PD incident to second level support, and work through the issue together. It may also be necessary to ask for assistance from a developer in the appropriate slack channel. While you are waiting for help to join the call, focus on getting their server to a usable state.
If an emergency takes longer than an hour to resolve, and/or multiple people are or need to be involved, start a google doc that is open to the customer and the wider team at GitLab, and keep track of the issues and ideas there. Zendesk's 'linear' display of communication with a customer is not as effective in crisis situations, and the majority of developers do not have access to Zendesk in the first place. Announce the google doc in the appropriate slack channel (
#company-announcements) so that individuals can contribute solutions and ideas. When the crisis has been resolved, be sure to transfer pertinent know-how from the google doc to relevant documentation, handbooks, and/or issue trackers, so that the google doc can be deprecated a.s.a.p. In addition, Support Engineers and Developers involved in the crisis should make time to have a hangout for hand-off to make sure that everyone has the chance to recover and stay clear-headed.
We have a Responsible Disclosure Policy. Emails sent to email@example.com go into Zendesk and receive an autoresponder that says:
"Thank you for your responsible disclosure of a potential GitLab vulnerability. We'll follow up with you within one business day."
We also accept reports via HackerOne, see more information on this channel.
Occasionally issues do not get automatically routed as
security labeled or assigned the the Security team, refer to working with Security for information on identifying and handling
these tickets. Sometimes issues that would be better served directly by support engineers end up in the
queue. It is okay to take and handle issues such as 2-factor and other authorization configuration problems for GitLab.com
When in doubt, please be very patient with these reports. Do not say 'there is no problem', you might be misunderstanding something that can lead to a 0 day disclosure. Give examples and keep asking questions until you understand the problem or until the researcher concludes there is no problem. If someone invested time to help us, offer to mention them on our Security Researcher Acknowledgments page even if there was no actual vulnerability. If you say that we'll get back to them always mention that they can email us at any time for an update. This is really important to prevent a 0 day disclosure resulting from us forgetting to respond.
Issues created from reports to
firstname.lastname@example.org must follow the security issue triage process.
Reports that are PGP encrypted will be handled by the security team.
If a team member requires access to HackerOne, create an access request.
Customer can submit support tickets via the Support Portal. The Support team follows our workflow for Zendesk tickets. to manage these.
Tickets can be submitted by customers on paid plans for either gitlab.com or self-managed.
For customers on free plans (.com 'Free' and self-managed 'Starter') there is the GitLab forum. The Support team does not currently work with the forum - the Community Relations team aims to answer questions there on a best effort basis in conjunction with the wider community.
When an issue is confirmed (bug, regression etc), it will be reported on the GitLab project issue tracker.
For issues specific to GitLab.com (e.g. bug with payments), that are not related to site availability, we have the gitlab.com issue tracker. As a Support team member you might open an issue there based on a .com customer ticket. Ensure that you assign the issue to yourself to enable you to keep track of the issue and also to enable other support engineers to easily pick on unassigned tasks at a glance. Some people use this issue to report issues they are having with their self hosted installation. In that case, you should refer them to the issue tracker or to our get help page, depending on the issue they are having.
The Support team also works to improve GitLab: write documentation, fix bugs, add features, and polish the website.