Gitlab hero border pattern left svg Gitlab hero border pattern right svg

Handling multi-year subscriptions


From time to time, you will run into cases where customer has a multi years subscription. This is only possible if a subscription is purchased through Sales, since there's no option to make multi year subscription from CustomersDot.

Problem with multi years subscription:

  1. The license is automatically generated for the first year only. Read more at Licensing FAQ
  2. The license will always generated with the first year start/end date for any future updates to the subscription.

Workflows

Confirm customer subscription

To check whether the customer has a multi-year subscription:

  1. Navigate to Saleforce and locate the relevant opportunity which generally has a Close date in the recent past
  2. Click on the opportunity → search for quotes → click on the most recent quote
  3. Search for Renewal Term, this show the subscription term for the quote in months

Handling the request

After confirmation and before generating a new license with a proper Start date and End date for the customer, please ask the customer for their system information using the ZenDesk Subscriptions::Active Users macro.

  1. If there aren't any Users over license, please proceed to generate the new license
  2. If there's any Users over license, please confirm that they are accounted for in the quote. Otherwise, follow the Working with sales workflow. We can generate a new license once the Users over license has been paid for.
Git is a trademark of Software Freedom Conservancy and our use of 'GitLab' is under license