All discussion items should be put in the agenda by the end of your working day on Tuesday.
Each meeting should have a chairperson to ensure that voices are heard equally and we make progress through the agenda.
All participants should be familiar with the Video Calls Section of the Communication page in the Handbook.
As a chair
Review the meeting agenda and familiarize yourself with each item.
Review the hiring data and be aware of anything that is of note for the regions that are meeting.
Review the upcoming support events. Be sure to mention anything that may have an action item, or may need an action item such as:
Group Conversation: Please take a look at the slides, and add any points of interest for the general company
Holiday: Do we have (or need) a coverage plan for this holiday?
Metrics Review: Is there anything that needs to be highlighted to the executive team?
Be aware of when people unmute - this is an indication that they have something to say. If needs be, please interrupt and pass the
floor. We want everyone to contribute, so it's your job to make sure that this can happen.
Assign any action items - including summarizing the discussion in an issue.
As a manager
Before the meeting:
add agenda items before Tuesday at the end of your working day
review each agenda item. If you have any feedback, don't hold it for the meeting but comment directly on the issue.
During the meeting:
be brief: everyone should be familiar with the discussion
be clear: why did you bring this item to this meeting?
be polite: avoid interrupting when possible (For more on this see point 13 in the Video Calls Section of the Communication page)
After the meeting:
note any points that you made during the meeting that were relevant to the discussion.