Feedback and Complaints

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Overview

Use this workflow when a customer submits feedback and/or complaints.


Workflow

In all cases, tag the ticket with the "feedback" label. We may build a separate feedback channel, but until then, simply mark the ZenDesk tickets for review. Our community team and support managers will work through these.

Bugs

For feedback/complaints involving bugs, please follow the appropriate issues/escalation procedures and provide the customer with the created links. Advise the customer that it is best to follow/comment/participate in the issue rather than through the ZenDesk ticket. While all issues are important, product and infrastructure teams will prioritize the issues as needed, and support will not have much control of that.

Feature Requests

For feature requests, guide the customer on how to create the issues in CE/EE. If it is not a bug, it is preferable that the customer create the issue themselves - this is especially true in cases where the app/feature is working as intended.

Refunds

If a customer requests a refund, please follow the Handling Refund Requests workflow

Venting

There may be cases where a customer will simply be unsatisfied with all available solutions and/or steps taken to solve problems they are facing or have faced. Deescalate the situation the best you can - apologize as necessary, offer solutions or alternatives that may work. Most importantly, in this situation, allow the customer to vent and assure that their feedback is taken very seriously. In some cases, you may want to CC a manager, especially if you feel threatened or harassed.

It is important to note that apologies should be sincere - this includes not apologizing when not necessary. Phrases like "I'm sorry that you're having troubleā€¦" can sound ingenuine and "script like". Apologies can also be seen as an admission of guilt, which should not happen when a problem is not the fault of GitLab (such as when a feature works as intended but not the way customer wants).