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GitLab Canada Corp

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Specific to Canadian Team Members

Benefits are administered by Canada Life. The benefits decision discussions are held by Total Rewards and the Comp Group to elect the next year's benefits by the carrier's deadlines.

GitLab covers 100% of team member, spouse, dependents, and/or domestic partner premiums for medical, dental, and vision coverage.

Please review the Employee Booklet and full policy document for more information on the benefits being offered.

Group Health Coverage

GitLab offers medical, dental, and vision coverage at no cost to the team member. The benefits are outlined in the following benefit summary as well as below. This documentation also has details on the products and services available under the plan. 

Medical Coverages

Coverage Summary:

Telus Health - Virtual Care

GitLab team members enrolled in Canada Life have the option of Telus Health Virtual Care. This is a on-demand virtual care solution. It gives members and their family direct access to secure medical consults with friendly, knowledgeable clinicians – 24/7. For more information, please see the flyer and their website.

Consult+ - Virtual Health Care

Effective May 1, 2021 GitLab team members and their dependants enrolled in Canada Life have the option of Consult+. This gives members and their family online access to meet with medical professionals and spend less time in clinic waiting rooms. For more information, please see the flyer

Dental Coverages

Coverage Summary:

Vision Coverages

Coverage Summary:

Life Insurance / AD&D

Coverage Summary:

Long Term Disability

Coverage Summary:

Evidence of Insurability (EOI)

If your annual salary places you above the Non-Evidence Maximum of 10,000 CAD - (earnings of approx 180,001 CAD annually) - and you would like coverage over the the Non-Evidence Maxiumum, please fill out the Evidence of Insurability Form

Enrollment

GitLab has chosen a digital administration platform, Collage, to manage our benefits administration for all plans except the RRSP plan. Consider this platform as your single source of truth when it comes to benefits, where you can enroll in the plan, update your enrollment information and view coverage.

For new hires: You will be receiving an invitation from no-reply@collage.co with a personalized link. Click on that link to set up your profile. Please reach out to the Total Rewards team at total-rewards@gitlab.com if you have any questions! Here are some additional instructions on how to set up your account and enroll in benefits.

Member ID: When you complete your digitial enrollment, Collage will populate a Member ID # for you. You can find the Member ID # in the Benefits Tab on your Collage profile page. You may need this number to complete your Evidence of Insurability form or your Beneficairy Designation form.

Updating Beneficiary Information

In order to assign a beneficiary for the Life Insurance plan, team members should download the "Beneficiary Form" on the Canada Life Beneficiary webpage. If the beneficiary is a minor, please also download the "Trustee Appointment" form. Canada Life requires a wet signature on these forms, so please print, complete, and scan back the forms to Total-rewards@gitlab.com and Darren@scinsurance.ca.

Please note that there is a seperate process for electing a beneficiary for the RRSP plan.

Updating Coverage Status and Enrollment of Domestic Partners, Spouses, and Dependents

For instructions on adding your spouse, dependents, and updating your coverage stutus, please review the Employee Collage Benefits HQ Handbook

Domestic Partner Enrollment: Canada Life uses the first day cohabitating as the date of eligibility to enter into the GitLab health plan. Anyone who has a common law spouse that they wish to add, moving from Single to Family coverage, for example, will need to do so within 30 days of moving in together. For further instructions on adding your

Canada Life Enrollment

In addition to enrollment in the Collage portal, you can also register directly with Canada Life. To register, you can do so by following this registration link. This will allow you access to Canada Life’s GroupNet for Plan Members and the ability to download the GroupNet Mobile app on your mobile device. Once registered you will have access to online claims submission, your electronic benefits card, direct deposit of claim payments, view the status of your claims and more. Canada Life has also provided the following Welcome Packet. The french version of the welcome packet is also available.

Learn how to use GroupNet for Plan Members by watching the helpful videos in the following pdf.

New Hires and Current Team Members can book an appointment with a Canada Life Member Guide to help review the plan, coverage, processes and assist with any questions. For more information and a link to book an appointment, please view the Canada Life Concierge Support Flyer.

Canada Life User Portal and App

Canada Life has a user portal and App available to download that allows you to access your benefits information and ID cards. Please see the brochure for more information and instructions on registering.

Insurance Cards

Printed Canada Life benefits cards are being phased out and it is recommended to print a PDF card for yourself and your spouse (if applicable). You can also access your electronic drug card online through the Groupnet for Plan Members site or through the mobile app.

For further instructions on how this can be obtained online, please review the following PDF.

This card provides your group plan number and member identification number. Keep this information with you at all times and use it when requested by a health or dental provider or in case of medical emergency when traveling.

Canada Life Tools

Canada Life has designed tools and services to make your life easier, allowing you to access your coverage details when you want, the way you want.  

Frequently asked questions

Registered Retirement Savings Plan (RRSP)

Effective November 1, 2021, eligible Canadian Team Members can enroll in GitLab's Group Registered Retirement Savings Plan (RRSP). Under this plan you can begin contributing pre-tax income towards a retirement savings account managed by our provider, Canada Life.

Plan Details

RRSP Enrollment

For enrolling into the RRSP, please navigate to Canada Life's RRSP portal and follow the directions in the enrollment express pdf. For a more detailed overview of enrolling and navigating the RRSP platform, please reference the enrollment express guide.

Canada Pension Plan (CPP)

Employer contributions are made to the federal Canada Pension Plan (CPP).

PTO and Vacation Information

GitLab Canada Corp's statutory vacation requirements are found on the GitLab PTO handbook page. Vacation time runs concurrently with GitLab PTO. Team members must designate all vacation time taken as Vacation in PTO by Deel to ensure that vacation entitlement is properly tracked.

Sick Pay

Canada Corp - Team members who have been employed by GitLab are entitled to 10 days per year, 3 days after the first month of employment. Employees must designate any time off for illness as Out Sick in PTO by Deel to ensure that annual sick leave entitlement is properly tracked.

Ontario - Team members who have been employed by GitLab for at least two consecutive weeks are entitled to up to three full days of job protected unpaid sick leave every calendar year under the Employment Standards Act (ESA). Leave under ESA runs concurrently with GitLab Sick Time. Employees must designate any time off for illness as Out Sick in PTO by Deel to ensure that annual sick leave entitlement is properly tracked.

Quebec - The Act Respecting Labour Standards (ALS) provides for two days of paid absence per calendar year (January 1 to December 31). This leave runs concurrently with GitLab Sick Time. Employees must designate any time off for illness as Out Sick in PTO by Deel to ensure that annual sick leave entitlement is properly tracked.

Québec - La Loi sur les normes du travail (N-1.1) prévoit deux jours d'absence rémunérée par année civile (du 1er janvier au 31 décembre). Ce congé s'exécute simultanément avec les règles de congé de GitLab. Les employés doivent désigner tout congé de maladie par la catégorie «Out Sick» dans PTO par Roots, pour s'assurer que le droit aux congés de maladie annuels est correctement suivi.

GitLab Canada Corp Parental leave

Statutory General Entitlement

Maternity Leave:

Ontario

Quebec

British Columbia

Alberta

Manitoba

Paternity Leave

Quebec

Parental Leave:

Ontario

Quebec

British Columbia

Alberta

Manitoba

Maternity Leave Payment

Parental Leave Payment

Applying for Parental Leave in Canada

GitLab Parental Leave Payments and Employment Insurance

The Employment Insurance benefit and Quebec Parental Insurance plan provides government financial assistance to parents who are away from work to care for their newborn or newly adopted child or if they are pregnant or have recently given birth.

The combined amount of Employment Insurance payments and supplementary payments from GitLab cannot exceed a team member's normal weekly earnings. The supplementary payment will not be used to reduce other statutory accumulated benefits such as sick leave, vacation leave or severance pay.

Per the statutory requirements in Canada, a team member is ineligible to receive any Employment Insurance payments if they are receiving full parental leave pay from GitLab.

It is important to be aware that the eligibility requirements for Employment Insurance benefits and eligibility to take a job-protected leave in your province may be different. For more information on Employment Insurance, contact Government of Canada or Government of Quebec

Other Leave Types

Ontario

The following statutory leave types run concurrently with GitLab PTO. Each leave is separate, and the right to each leave is independent of any right a team member may have to other leave(s). A team member may be entitled to more than one leave for the same event. A team member’s entitlement to any statutory leaves of absence is governed by the legislation applicable in the province in which the employee works for the Company. Statutory leaves of absence will be tracked separately. Any additional paid or unpaid leaves provided by GitLab, are inclusive of, and not in addition to, any concurrent paid or unpaid leaves provided by the applicable employment standards legislation. Additional information can be found on the Government of Ontario website. Statutory leave for which team members are not entitled to pay will be paid at 100% of the team member’s salary for the first 25 days. If the team member is eligible for a government benefit, GitLab will supplement the payment so that the team member receives 100% of their salary for the first 25 days.

To initiate leave, and ensure that statutory entitlements are properly tracked, team members should contact leaves@gitlab.com and then submit the time off request by selecting the appropriate option in PTO by Deel. If you do not feel comfortable submitting your time away in PTO by Deel, the Absence Management team can enter your time off in BambooHR on your behalf.

Bereavement Leave Team members who have been employed by GitLab for at least 2 consecutive weeks

  • 2 unpaid days each calendar year for the death of a family member.
  • Team members should select Bereavement in PTO by Deel.

Family Responsibility Leave Team members who have been employed by GitLab for at least 2 consecutive weeks

  • 3 unpaid days of leave each calendar year because of an illness, injury, medical emergency, or urgent matter relating to certain relatives.
  • Team Members should select Out Sick in PTO by Deel.

Family Caregiver Leave

Family Medical Leave

  • Up to 28 weeks in a 52-week period to provide care or support to certain family members and other qualifying individuals who have a serious medical condition with a significant risk of death.
  • Team Members should select Out Sick in PTO by Deel.

Critical Illness Leave Team members who have been employed with GitLab for six consecutive months

  • Up to 37 weeks within a 52-week period of leave in relation to a critically ill minor child
  • Up to 17 weeks within a 52-week period in relation to a critically ill adult.
  • The team member must submit a medical certificate.
  • Team Members should select Out Sick in PTO by Deel.

Child Death Leave Team members who have been employed with GitLab for at least six consecutive months

  • Up to 104 weeks of leave with respect to the death of a child. Team members who take time away from work because of a crime-related death of a child may apply for a Federal Income Support Grant.
  • Team Members should select Bereavement in PTO by Deel.

Crime-related child disappearance leave Team members who have been employed with GitLab for at least six consecutive months

  • Up to 104 weeks of leave with respect to the crime-related disappearance of a child. Team members who take time away from work because of a crime-related death of a child may apply for a Federal Income Support Grant.
  • Team Members should select Out Sick in PTO by Deel.

Domestic or sexual violence leave Team members who have been employed with GitLab for at least 13 consecutive weeks

  • 10 days and 15 weeks of domestic or sexual violence leave each calendar year. The first 5 days of leave are paid.
  • Team Members should select Out Sick in PTO by Deel.

Infectious disease emergency leave

  • Team members are entitled to take this leave for specified reasons related to a designated infectious disease. The only disease for which infectious disease emergency leave may be taken as of 2021-03-09 is COVID-19.
  • Team Members should select Out Sick in PTO by Deel.

Organ Donor Leave Team members who have been employed with GitLab for at least 13 weeks

  • Up to to 13 weeks of organ donor leave for the purpose of undergoing surgery to donate all or part of certain organs to a person.
  • This leave may be extended an additional 13 weeks for a maximum of 26 weeks.
  • Team Members should select Out Sick in PTO by Deel.

Reservist Leave Reservists who have been employed with GitLab for at least six consecutive months

  • Unpaid leave for the time necessary to engage in an international operation or an operation within Canada to deal with an emergency or its aftermath. This includes pre-deployment and post-deployment activities when applicable.
  • Team Members should select Mandatory Civilian Service in PTO by Deel.
Québec

The following leave types run concurrently with GitLab time away policies (PTO, Sick Time, etc.). Statutory leave for which team members are not entitled to pay will be paid at 100% of the team member’s salary for the first 25 days. If the team member is eligible for a government benefit, GitLab will supplement the payment so that the team member receives 100% of their salary for the first 25 days.

To initiate leave, and ensure that statutory entitlements are properly tracked, team members should contact the Absence Management team leaves@gitlab.com and then submit the time off request by selecting the appropriate option in PTO by Deel. If you do not feel comfortable submitting your time away in PTO by Deel, the Absence Management team can enter your time off in BambooHR on your behalf. More information on these leave entitlements can be found on the Commission des Normes, de l’Equité website.

Reservist Leave

  • A reservist of the Canadian Armed Forces may be absent from civilian work, without pay, to conduct operations in Canada or abroad:
  • Abroad: After 12 months of uninterrupted service with their employer, reservists may be absent from work to take part in a Canadian Armed Forces operation abroad for a period of up to 18 months. An operation abroad includes preparation, training, rest and travel from their place of residence and back;
  • In Canada: A reservist may be absent from work to take part in a Canadian Armed Forces operation in Canada in order to:
    • provide assistance in the event of a major disaster within the meaning of the Loi sur la sécurité civile;
    • assist the civil authority at the request of the Attorney General of Québec pursuant to the National Defence Act;
    • intervene in any other emergency situation designated by the Government.
  • In Canada or abroad: A reservist may be absent from work to take part in any other Canadian Armed Forces operation under the circumstances, the conditions and for the period prescribed by regulation;
  • Annual training: A reservist may be absent from work to take part in annual training with the Canadian Armed Forces for a period of up to 15 days;
  • Exceptions: A reservist does not have the right to be absent from work in the following situations:
    • if there is a danger to the life, health or safety of other workers or the population;
    • if there is a risk of destruction or serious deterioration of buildings or movable property, or in a case of force majeure; if their absence is contrary to their professional code of ethics.
  • Team Members should select Mandatory Civilian Service in PTO by Deel.

Marriage or civil union

  • 1 day of paid leave for the team member’s marriage or civil union when it falls on a week day.
  • 1 day of unpaid leave for the marriage or civil union of a parent, child, sibling, or child of spouse.
  • Team Members should select Vacation in PTO by Deel.

Parental or family obligations Team members who have been employed with GitLab for at least 3 months

  • 10 days per year; team members are entitled to pay for the first 2 days.
  • Up to 16 weeks in one 12-month period to care for a loved one due to a serious accident or serious illness
  • Up to 27 weeks in one 12-month period if the critically ill person suffers from a life-threatening illness
  • Up to 36 weeks in a 12-month period if the seriously ill or injured person is a minor child.
  • Team Members should select Out Sick in PTO by Deel.

Bereavement Leave

  • 5 days of leave in the event of the death of an immediate family member. Team members are entitled to pay for the first 2 days.
  • Up to 104 weeks of unpaid leave following the death of a minor child, or suicide of spouse, parent or child. If the death occurs when the team member is eligible for parental benefits, the benefits will be paid until the end of the 2nd week following the death.
  • Team Members should select Bereavement in PTO by Deel.

Disappearance of a minor child

  • Up to 104 weeks of unpaid leave.
  • Team Members should select Out Sick in PTO by Deel.

Organ or tissue donation:

  • Team members are entitled to up to 26 weeks of unpaid leave over a 12-month period for organ or tissue donation for transplant.
  • Team Members should select Out Sick in PTO by Deel.

Victims of a Crime

  • Team members who are victims of a crime that renders them unable to perform their regular job are entitled to unpaid leave for up to 104 weeks.
  • Team members may also be entitled to leave if:
    • their minor child suffers serious injuries as a result of a criminal offense;
    • their spouse or child of full age dies as a result of a criminal offense.
    • Exceptions: The leave entitlement does not apply if the worker or the deceased person (spouse or child of full age) participated in the criminal offense or contributed to the injury through their gross fault, i.e., through their recklessness, carelessness or gross negligence.
  • Team Members should select Out Sick in PTO by Deel.

Victim of domestic or sexual violence:

  • Workers who must be absent from work as a result of domestic or sexual violence are entitled to an unpaid absence of up to 26 weeks over a 12-month period.
  • Team Members should select Out Sick in PTO by Deel.

Non-work related accident or illness Team members who have been employed with GitLab for at least 3 consecutive months

  • 2 paid days per calendar year (which do not roll over) and up to 26 weeks over a 12-month period for the following reasons:
    • Sickness or accident that is not related to their work and which renders them unable to work.
    • Family obligations relating to care, health, or education of child or spouse’s child.
    • Family obligations as an informal caregiver for a relative or another person who is ill.
  • Team Members should select Out Sick in PTO by Deel.

The following leave types do not run concurrently with GitLab time away policies (PTO, Sick Time):

British Columbia
  • The following leave types run concurrently with GitLab time away policies (PTO, Sick Time, etc.). Statutory leave for which team members are not entitled to pay will be paid at 100% of the team member’s salary for the first 25 days. If the team member is eligible for a government benefit, GitLab will supplement the payment so that the team member receives 100% of their salary for the first 25 days.

To initiate leave, and ensure that statutory entitlements are properly tracked, team members should contact the Absence Management team leaves@gitlab.com then submit the time off request by selecting the appropriate option in PTO by Deel. If you do not feel comfortable submitting your time away in PTO by Deel, the Absence Management team can enter your time off in BambooHR on your behalf.

More information on these leave entitlements can be found on the Government of British Columbia’s website.

Leave respecting domestic or sexual violence

  • 5 days of paid leave, 5 days of unpaid leave, and 15 weeks of additional unpaid leave, if necessary. This leave also applies to parents of a child or dependent impacted by this kind of violence.
  • Team Members should select Out Sick in PTO by Deel.

Personal illness or injury leave Team members who have been employed with GitLab for at least 90 days

  • Up to 3 days of unpaid leave each year.
  • Team Members should select Out Sick in PTO by Deel.

Family Responsibility Leave

  • Up to 5 days of unpaid leave in each employment year (beginning on the date the team member started work) to help with the care, health or education of a child under the age of 19 in their care or to care for the health of any other immediate family member.
  • Does not carry over from year to year
  • Team Members should select Vacation in PTO by Deel.

Critical Illness or Injury Leave

  • Up to 36 weeks within a 52-week period to care for a child under the age of 19.
  • Up to 16 weeks within a 52-week period to care for a family member who is 19 years of age or older.
  • Team members must provide the Absence Management team at leaves@gitlab.com with a medical certificate certifying that the life of the family member is at risk, the care/support can be provided by someone who is not a medical professional, and specifying the period of time for which the family member will need care/support.
  • Team Members should select Out Sick in PTO by Deel.

Compassionate Care Leave

  • Up to 27 weeks within a 52-week period to care for a family member who is gravely ill.
  • Team members are required to provide the Absence Management team at leaves@gitlab.com with a medical certificate stating that the family member has a serious medical condition and is at significant risk of death within 26 weeks.
  • Team Members should select Out Sick in PTO by Deel.

Bereavement Leave

  • Up to 3 days of unpaid leave.
  • Team Members should select Bereavement in PTO by Deel.

Leave respecting the disappearance of a child

  • Up to 52 weeks of unpaid leave for employees whose child has gone missing in circumstances where it is likely the child’s disappearance is the result of a crime.
  • Team Members should select Out Sick in PTO by Deel.

Leave respecting the death of a child

  • 104 weeks of unpaid leave
  • Team Members should select Bereavement in PTO by Deel.

Reservists Leave Team members who are reservists for the Canadian Forces

  • Team members who are reservists are entitled to unpaid leave if they are deployed to a Canadian Forces operation outside Canada, or if they are engaged, either inside or outside Canada, in pre-deployment or post-deployment activities in connection with such an operation. Reservists are also entitled to unpaid leave if they are deployed to a Canadian Forces operation inside Canada that will be providing assistance in dealing with an emergency or its aftermath. Reservists are entitled to this leave for as long as the deployment circumstances apply. In addition, team members who are reservists are entitled to 20 days per year of unpaid leave to participate in Canadian Forces training activities.
  • Team Members should select Mandatory Civilian Service in PTO by Deel.

Jury Duty

  • Unpaid leave to attend court as a juror
  • Team Members should select Jury Duty in PTO by Deel.

COVID-19 Related Leave

  • Team members can take unpaid leave if unable to work for specified reasons related to COVID-19: https://www2.gov.bc.ca/gov/content/employment-business/employment-standards-advice/employment-standards/time-off/leaves-of-absence. This leave will be available for as long as the circumstances that require the leave are present.
  • Team Members should select Out Sick in PTO by Deel.
Alberta

The following leave types run concurrently with GitLab time away policies (PTO, Sick Time, etc.). Statutory leave for which team members are not entitled to pay will be paid at 100% of the team member’s salary for the first 25 days. If the team member is eligible for a government benefit, GitLab will supplement the payment so that the team member receives 100% of their salary for the first 25 days.

To initiate leave, and ensure that statutory entitlements are properly tracked, team members should contact the Absence Management team leaves@gitlab.com then submit the time off request by selecting the appropriate option in PTO by Deel. If you do not feel comfortable submitting your time away in PTO by Deel, the Absence Management team can enter your time off in BambooHR on your behalf.

More information about these leave types can be found on the Government of Alberta website.

Bereavement Leave Team members who have been employed with GitLab for at least 90 days

  • 3 days of unpaid leave per year for the death of a family member
  • Team Members should select Bereavement in PTO by Deel.

Citizenship Ceremony Leave Team members who have been employed with GitLab for at least 90 days

  • Up to a half-day of unpaid leave to attend citizenship ceremony
  • Team Members should select Public Service / Volunteer in PTO by Deel.

Compassionate Care Leave Team members who have been employed with GitLab for at least 90 days

  • Up to 27 weeks of unpaid leave to give care or support to a gravely ill family member with a significant risk of dying within 26 weeks.
  • Team members must submit a medical certificate to the Absence Management team at leaves@gitlab.com
  • Team members may also be eligible for Employment Insurance
  • Team Members should select Out Sick in PTO by Deel.

COVID-19 Leave

  • 14 days of unpaid leave for team members who are in quarantine due to COVID-19
  • Team Members should select Out Sick in PTO by Deel.

Critical Illness of a Child Leave Team members who have been employed with GitLab for at least 90 days

  • Up to 36 weeks for the critical illness of the team member's child.
  • Team members may be eligible for Employment Insurance.
  • Team Members should select Out Sick in PTO by Deel.

Death or disappearance of a child leave Team members who have been employed with GitLab for 90 days

  • Up to 52 weeks if the child has disappeared
  • Up to 104 weeks if the child has died as the probable result of a crime
  • Team Members should select Bereavement in PTO by Deel.

Domestic Violence Leave Team members who have been employed with GitLab for at least 90 days

  • Up to 10 days of unpaid leave each calendar year. This does not carry over if unused.
  • Team Members should select Out Sick in PTO by Deel.

Long-term illness and injury leave Team members who have been employed with GitLab for at least 90 days

  • Up to 16 weeks of unpaid leave.
  • Team members may be eligible for Employment Insurance.
  • Team members must submit a medical certificate issued by a nurse practitioner or physician stating the estimated duration of leave.
  • Team Members should select Out Sick in PTO by Deel.

Personal and family responsibility leave Team members who have been employed with GitLab for 90 days

  • Up to 5 days each calendar year to care for their own health or to meet family responsibilities in relation to a family member. This does not carry over to the following year if unused.
  • Team Members should select Out Sick in PTO by Deel.

Reservist Leave Team members who have been employed with GitLab for at least 26 consecutive weeks

  • Up to 20 days each calendar year for annual training
  • As long as necessary to accommodate the period of service required for international or domestic deployment.
  • Team Members should select Mandatory Civilian Service in PTO by Deel.
Manitoba

The following statutory leave types run concurrently with GitLab time away policies (PTO, Sick Time, etc.). Statutory leave for which team members are not entitled to pay will be paid at 100% of the team member’s salary for the first 25 days. If the team member is eligible for a government benefit, GitLab will supplement the payment so that the team member receives 100% of their salary for the first 25 days. A team member’s entitlement to any statutory leaves of absence is governed by the legislation applicable in the province in which the employee works for the Company. Statutory leaves of absence will be tracked separately. Any additional paid or unpaid leaves provided by GitLab, are inclusive of, and not in addition to, any concurrent paid or unpaid leaves provided by the applicable employment standards legislation.

To initiate leave, and ensure that statutory entitlements are properly tracked, team members should contact the Absence Management team leaves@gitlab.com then submit the time off request by selecting the appropriate option in PTO by Deel. If you do not feel comfortable submitting your time away in PTO by Deel, the Absence Management team can enter your time off in BambooHR on your behalf.

More information can be found on the Government of Manitoba website.

Family Leave Team members who have been employed with GitLab for at least 30 days

  • 3 days of unpaid leave for a team member to deal with family responsibilities or personal illness.
  • Team Members should select Out Sick in PTO by Deel.

Bereavement Leave Team members who have been employed with GitLab for at least 30 days

  • 3 days of unpaid leave for a team member to deal with the death of a family member
  • Team Members should select Bereavement in PTO by Deel.

Compassionate Care Leave Team members who have been employed with GitLab for at least 90 days

  • 28 weeks of unpaid leave for a team member to care for a seriously ill family member
  • Team Members should select Out Sick in PTO by Deel.

Long-term Leave for Serious Illness or Injury Team members who have been employed with GitLab for at least 90 days

  • 17 weeks of unpaid leave for team members who have a long-term serious illness or injury.
  • Team Members should select Out Sick in PTO by Deel.

Interpersonal Violence Leave Team members who have been employed with GitLab for at least 90 days

  • 10 days and 17 weeks of unpaid leave for a team member to address a situation of violence in the home. Team members are entitled to pay for the first 5 days.
  • Team Members should select Out Sick in PTO by Deel.

Leave for Citizenship Team members who have been employed with GitLab for at least 30 days

  • 4 hours of unpaid leave for a new Canadian to receive their certificate of citizenship.
  • Team Members should select Public Service/Volunteer in PTO by Deel.

Leave Related to the Death or Disappearance of a Child Team members who have been employed with GitLab for at least 30 days

  • Up to 52 weeks for parents dealing with the disappearance of a child
  • Up to 104 weeks for parents dealing with the death of a child as the result of a crime
  • Team Members should select Bereavement in PTO by Deel.

Reservist Leave Team members who have been employed with GitLab for at least 3 months

  • Unpaid leave for the duration of their deployment or service.
  • Team Members should select Mandatory Civilian Service in PTO by Deel.

Organ Donation Leave Team members who have been employed with GitLab for at least 30 days

  • 13 weeks of unpaid leave for a team member to donate an organ or tissue.
  • Team Members should select Out Sick in PTO by Deel.

Critical Illness Leave Team members who have been employed with GitLab for at least 30 days are entitled for Critical Illness Leave to care for a child under 18 years. Team members who have been employed with GitLab for at least 90 days are entitled to Critical Illness Leave to care for an adult.

  • Up to 37 weeks of leave within a 52-week period to provide care or support to a critically ill child under 18 years old.
  • Up to 17 weeks of leave within a 52-week period to provide care or support to a critically ill adult.
  • Team Members should select Out Sick in PTO by Deel.

Administrative Details for Benefits Team

Onboarding & Offboarding in Collage

  1. Total Rewards is tagged in Onboarding & Offboarding issues
  2. Total Rewards will update Collage with new hire information/termination
  3. Team Member receives onboarding notification and enrolls in to the plans

Updating Payroll with Employer Premium Rates (Monthly)

Prior to the 1st Canada Payroll Cutoff date of the Month, Total Rewards will look up Employer Premium changes Amounts on the Canada Life Website & New Hires since the Last month

New Hires

  1. Log on to Workday. Pull a report of Canada Team Members that have started within the past month (or since the last time the report was pulled)
  2. Log on to the Canada Life Portal. Select "Enrollment" > "Mantain/Inquire on Employee"
  3. Enter the following
    • Function: View In Force Premiums and Taxes
    • Employee ID of the team member
    • Effective date: Todays Date
  4. Locate the details under the "Total Benefit Cost Including Tax" column and enter these details to the Canada Payroll Change Report in the following columns:
    • Employee ID
    • Effective Date
    • Tier
    • Total Monthly Cost
    • Basic Employee Life
    • Accidental Death and Dismemberment
    • Long Term Disability
    • Healthcare
    • Dentalcare

Adjustments for Current Team Members

  1. Log on to Group Net Canada Life portal
  2. Select "Billing" > View or Print Bill > Current month's Bill
  3. Open up the Current Statment. Scroll down to the "Adjustments for Prior Periods" section. Anyone on this list needs to have thier Employer Premiums.
  4. On the Canada Life Portal Select "Enrollment" > "Mantain/Inquire on Employee"
  5. Enter the following
    • Function: View In Force Premiums and Taxes
    • Employee ID of the team member
    • Effective date: Todays Date
  6. Locate the details under the "Total Benefit Cost Including Tax" column and enter these details to the Canada Payroll Change Report in the following columns:
    • Employee ID
    • Effective Date
    • Tier
    • Total Monthly Cost
    • Basic Employee Life
    • Accidental Death and Dismemberment
    • Long Term Disability
    • Healthcare
    • Dentalcare

Updating Collage with Employee Salary Changes (Monthly)

  1. Log on to the Canada Payroll Changes Report
  2. Review the Compensation changes that have occurred in the last 2 months
  3. Log on to Collage
  4. Search for the team member > click their name > Job > Update Employment Info > Update Salary Details > Save

Checking if Employees are Eligible for Excess LTD Insurance & need underwriting (Quarterly)

  1. Log on to Group Net Canada Life
  2. Enrollment tab > request reports> coverage summary> effective date(today’s date)> sort by Employee name
  3. Review the data to identify if the team member is eligible for more Life Insurance and LTD Coverage than they are currently receiving (i.e. compare the LTD and LTD eligible Amount Columns to see if there is a delta)
  4. Reach out to the team member with the Eligiblity of Insurance Document and instructions so that they can complete their EOI. Notify SC Insurance that the quartelry audit was completed as an fyi.

RRSP Process (Semi-monthly)

  1. Team members create Canada Life account and sign up for RRSP
  2. Total Rewards logs on to Canada Life, approves RRSP requests: Menu > Administrative Functions > Online Enrollments > Search for a list: All Full Time Employees - 01. Add an Enrolment date and Approve the enrolment.
  3. Total Rewards generates a Canada Life report that lists all of the Contribution %s: Menu > Client Reporting & Tools > Create Reports
    • Select a report: Payroll Deduction details
    • Select a plan: Registered Retirement Savings Plan
    • Select a subgroup: All Full time Employees - 01
    • Select a layout: Excel File, includes SIN
    • Select details to be displayed on report: Payroll deduction instructions for active members from selected date/Time
    • Look up when the last date & time you pulled the report reported on the "20XX RRSP Payroll Report", and enter that date.
    • Download the report, and create a new tab in the "20XX" RRSP Payroll Report" with today's date" - copy and paste the data from the downloaded report in to the tab for record keeping.
  4. Open the "Canada Payroll Changes" Report and open the tab Payroll created for the current pay period. Enter the information on the RRSP report in to the Canada Report:
    • Emp ID - You'll need to look this up in Workday
    • Last Name, First Name, Initial, certificate number, status, subgroup plan type, enrol date, account type, date of change, Employee Amount %: you can find these details on the downloaded CanadaLife Report -Employer amount%: You'll need to enter this manually, since this is a match, you'll enter the same % as the Employee Amount % -Member Voluntary%: Check the CanadaLife report to see if the team member has any member % and update on the same line.
  5. Canada Payroll will then deducts the percentage from team member’s pay and sends TR the dollar amount that was deducted in a Remittance Report. Follow up with Canada payroll if they don't send the remittance report before you update the next pay periods' RRSP change report.
  6. Total Rewards sends the Remittance report to CanadaLife and the remit the payments Canada Life Charges the total to GitLab, and we pay out the amount

Special Instructions for when team members want to contribute one-off bonuses:

  1. Team Members have the opportunity to request to contribute their one-off bonuses towards their RRSP if they so choose, the team member will email Total Rewards with their request.
  2. Total rewards will add a line in the Canada Payroll Change Report with the team member's entry. If there are no other changes, they can leave the Employee and Employer amount blank and just add the Member Voluntary amount with an explanation of the payment.

Offboarding:

Please see the administration guide for additional instructions.

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