Can't find what you're looking for? Try the main People Operations page.
For any queries related to UK benefits, please email
email@example.com for further assistance.
For UK based employees GitLab provides paid membership of medical insurance with AXA PPP. This private medical insurance level is named Business Health Select with core cover. Family members can be added to the insurance and GitLab will pay 66% of the cost to include them. Further information can also be found in the AXA PPP Brochure.
Please let the Total Rewards team know if you would like to join the scheme via email to
firstname.lastname@example.org. Include the full names and date of birth of all dependants you would like added to the scheme. The Total Rewards team will forward your request to our UK HR partners by email. Please note that it can take 7 - 10 working days to receive a reply and confirmation from AXA PPP.
FYI Total Rewards team: The UK HR partner's contact information can be found in the Entity and Co-Employer HR Contacts note in the PeopleOps vault in 1Password.
The current coverage includes:
Virtual GP appointments – DR@Hand
Please also note that this is a taxable benefit. The underwriting is on a Moratorium basis, meaning that team members will not have cover for treatment of medical problems they may have had in the five years before joining. Please refer to page 14 in the AXA PPP Brochure for more information.
During Vistra's initial onboarding email to enroll in the scheme, they will provide a quote for a team member to add coverage and an estimate for adding dependents. The cost of dependendent cover can be estimated as follows:
|Team Member + Spouse||2x Team Member Premium|
|Team Member + Child(ren)||1.6x Team Member Premium|
|Family||2.5x Team Member Premium|
As GitLab team members work (DSE) display screens equipment on a regular basis, GitLab will reimburse team members for a full eye examination and vision test up to 30 GBP.
If the test shows that the team member needs corrective lenses exclusively for DSE work, GitLab will reimburse towards the cost of a basic pair of frames and lenses (i.e. not designer lenses) up to 120 GBP.
The team member needs to provide documentation (a prescription) from the optician that confirms if the lenses are specifically required for reading a display screen only (this is normally a very small proportion of users) and not required for general day to day use. Please submit your receipts via expensify and prescription to Total Rewards.
GitLab will explore adding vision coverage as a future iteration to our health benefits
GitLab is currently reviewing implementing life insurance and disability in the following issue.
GitLab provides and contributes into an Auto-Enrollment personal pension scheme with Scottish Widows. GitLab is also working with Oakley Financial who are able to provide help and guidance should employees have any questions about the pension scheme. An email and telephone service is available and you can find the details in the contacts section.
From November 2019 GitLab will be offering the option to contribute to your Company Pension Scheme via Salary Exchange. As part of this Salary Exchange offering GitLab will be passing on their employer NI saving to you as an employee in the form of an increased pension contribution. You can find more information in the following document detailing the benefits and potential disadvantages of changing to a Salary Exchange arrangement.
Salary Sacrifice FAQ
Auto-enrollment is a scheme brought in by the Government as they want everyone to save more for their retirement. Employees will receive a letter from GitLab informing them when they have been auto enrolled in the scheme. As this is now law, employees will be auto enrolled into the GitLab UK Group Personal Pension Scheme from January 1, 2018 or as soon as they join the company if:
If an employee does not meet these criteria then they will be considered an Entitled Worker (earn less than £5,824 p.a) or a Non-Eligible Jobholder (earn between £5,824 and £10,000 p.a).
The following process is followed by GitLab People Operations to join the Scheme during onboarding:
When an employee joins the scheme they will be sent a welcome pack stating that they are now a scheme member, it will also have their login details. Employees can login to access their own personal fund and can make adjustments as they see fit. Some other key points of the scheme are as follows:
The certification level that has been chosen is basic salary only and will not include commission, bonuses or any over time payments. The contributions will be paid monthly and will be shown on the pay-slips.
As your contribution is a percentage of your pay, the amounts will automatically increase or decrease in accordance with your basic pay. These contributions will be taken from your pay and will include tax relief.
You may increase the contribution percentage you pay by contacting People Operations. Please note the company contribution will remain fixed as above. The total maximum contribution you can make is £40,000 p.a.
These percentages are gross percentages using the relief at source method. As basic rate tax relief is then added by the pension provider, the amount on your payslip will typically be the net amount, which is 80% of the employee's contribution.
These contribution percentages are in line with The Pension Regulator's Auto-enrollment legislation. Should the government's minimum contribution standards change further GitLab will contact you to advise the new levels to comply with legislation.
If you decide to opt out of the scheme you can do this within one month of the enrollment date by following the instructions in the information from Scottish Widows. The Opt Out deadlines are:
You have four weeks from when the Scottish Widows welcome letter is dated.
If you do opt out by this date, any contributions that have already been taken from your pay will be returned to you and you'll be treated as if you had never joined the pension scheme.
If you don't opt out by this date, you can stop contributing at any time, in accordance with the pension scheme rules. If you do this, both your contributions and GitLab's, up to that point, will remain invested in your pension pot until you take your benefits.
You can also opt-out by completing the Scottish Widows ‘Opt-out form for Group Pension Scheme’. The form can be found line at http://www.scottishwidows.co.uk/aethirdparty. The form must be printed and completed, then returned to People Operations.
The pension provider will also be able to tell you when the one month opt-out period started, if you aren’t sure.
An opt-out from the pension scheme normally lasts for three years. If you've opted out, or stopped contributions to the scheme, GitLab is required to automatically enroll you into the scheme at a later date (normally every three years).
You can contact Scottish Widows or Oakley Financial directly using the contact details in this pdf.
If you decide to re-join the scheme you can do so by emailing or sending a signed letter to People Operations. If you send an email, it should be from your personal email address, please ensure it contains the phrase
I confirm I personally submitted this notice to join a workplace pension scheme. You can only re-join once in any 12 month period.
Each month payroll will provide reports to People Operations that need to be kept for compliance. These will be filed in the Auto-Enrollment Pension folder on the Google Drive, accessible only to the People Operations team.
There's a workplace pension webpage linked from this pdf that contains information about all the options available.
When your policy is first set up, it'll be set to:
The policy website will tell you:
Although you are currently invested in a Pension Investment Approach you also have other options such as investing in our range of individual funds or changing to a Premier Pension Investment Approach.
Read about all these investment options, and the funds available, on the workplace pension webpage.
Changing your investment approach or funds could adversely affect your retirement income. Get advice, such as from Oakley Financial.
This is an advanced feature that carries significant risk. For team-members comfortable with this, it's not obvious how to enable it.
To access 'investing in our range of individual funds' online you need to call Scottish Widows, and ask:
The change may take a couple of days to come into effect, and they'll write and confirm the change.
Having enabled online fund management, you can search for and select the funds on the policy website.
The workplace pension page also has a link to a fund list, plus a PDF which explains:
A fund factsheet is provided for each fund with usual information such as previous performance.
Management charges vary by fund and are not on the fact sheets: use the charges sheet tool on the workplace pension page..
Team members are entitled to Statutory Sick Pay (SSP) for up to 28 weeks, to be paid by GitLab. SSP is paid when a team member is sick for at least 4 days in a row (including non-working days); however, team members are not entitled to SSP for the first three "waiting" days. A team member who is out sick for at least four days, but no more than 7 days will need to complete a Company Self-Certification Form and return it to email@example.com. Team members who will be out sick for more than 7 days must provide a fit note and notify Total Rewards (firstname.lastname@example.org) as soon as possible.
Sick Leave runs concurrently with GitLab PTO. Team members must designate any time off for illness as
Out Sick in PTO by Roots to ensure that annual sick leave entitlement is properly tracked.
The mother may opt to share some of her 52 week maternity leave with her spouse/partner (so long as it is not the first 2 weeks following birth). The leave period will be paid in accordance with the above regulations for Maternity (ie maximum combined leave of 52 weeks, payments for up to 39 weeks at Statutory Pay rate). Employees accrue all benefits during leave and must have documentation for risk assessment when notifying the company of pregnancy. Payroll will continue to be the same while on parental leave, but Vistra will file for reimbursement of any statutory funds once the proper paperwork has been sent.
For a Maternity leave, once an employee notifies GitLab of the pregnancy, People Ops will conduct:
Team members are entitled to at least 28 vacation days which consist of 20 days of standard annual leave plus 8 public holidays. These days will accrue from the start date. It is important for UK team members to utilize time off for public holidays as the total amount of annual leave is accrued here inclusive of public holidays. Team members must designate any vacation time taken as
Vacation in PTO by Roots to ensure that vacation entitlement is properly tracked. Under normal circumstances, there is no carryover for unused vacation days; however, given the situation surrounding COVID-19, the UK government has relaxed measures on the carry over of annual leave for the following two calendar years: 2020-2021 and 2021-2022.
You can view the
Certificate of Employers Liabilty Insurance here.
The Total Rewards Analyst will collect the invoice and provide a department breakdown to Accounts Payable for AXA PPP each month.
Monthly AXA Invoicesfolder in the
Monthly AXA Billsspreadsheet.