Can't find what you're looking for? Try the main People Operations page.
For any queries related to UK benefits, please email
firstname.lastname@example.org for further assistance.
For UK-based team members, GitLab provides 100% paid membership of medical insurance with AXA PPP. This private medical insurance level is named Business Health Select with core cover. Family members can be added to the insurance and GitLab will pay 66% of the cost to include them. Further information can also be found in the AXA PPP Brochure.
Please let the Total Rewards team know if you would like to join the scheme via email to
email@example.com. Include the full names and date of birth of all dependants you would like added to the scheme. The Total Rewards team will forward your request to our UK HR partners by email. Please note that it can take 7 - 10 working days to receive a reply and confirmation from AXA PPP.
FYI Total Rewards team: The UK HR partner's contact information can be found in the Entity and Co-Employer HR Contacts note in the PeopleOps vault in 1Password.
The current coverage includes:
Virtual GP appointments – DR@Hand
Please also note that this is a taxable benefit. The underwriting is on a Moratorium basis, meaning that team members will not have cover for treatment of medical problems they may have had in the five years before joining. Please refer to page 14 in the AXA PPP Brochure for more information.
During Vistra's initial onboarding email to enroll in the scheme, they will provide a quote for a team member to add coverage and an estimate for adding dependents. The cost of dependendent cover can be estimated as follows:
|Team Member + Spouse||2x Team Member Premium|
|Team Member + Child(ren)||1.6x Team Member Premium|
|Family||2.5x Team Member Premium|
As GitLab team members work (DSE) display screens equipment on a regular basis, GitLab will reimburse team members for a full eye examination and vision test up to 30 GBP.
If the test shows that the team member needs corrective lenses exclusively for DSE work, GitLab will reimburse towards the cost of a basic pair of frames and lenses (i.e. not designer lenses) up to 120 GBP.
The team member needs to provide documentation (a prescription) from the optician that confirms if the lenses are specifically required for reading a display screen only (this is normally a very small proportion of users) and not required for general day to day use. Please submit your receipts via expensify and prescription to Total Rewards.
GitLab will explore adding vision coverage as a future iteration to our health benefits
Life Insurance provides peace of mind for you and your loved ones with a tax-free lump sum payout in the event of your untimely death, helping to relieve financial concern during a time of grief. GitLab offers Life Insurance via Unum to all team members between age 16 and State Pension Age. The pension benefit is 4x basic annual salary.
As part of the life insurance benefit, Unum also offers an Employee Assistance Program for those based in the United Kingdom. For information on how to use the EAP, please see the following document in the google drive.
As part of the life insurance benefit, Unum also offers Help@hand providing you and your family with fast, direct access to medical experts through one easy-to-use app, including:
Income Protection provides financial support if you’re unable to work due to illness or injury for a specified length of time, and aims to help you, your family and others who depend on the money you earn. GitLab's policy with Unum will help us to ensure you receive a percentage of your income if you can’t work because of illness or injury. It also includes direct access to expert Vocational Rehabilitation Consultants who can support you while you’re off and ease your return to work.
All team members (between age 16 and State Pension Age) are enrolled in Income Protection of 66% of base salary payable after you’ve been absent for 13 weeks effective as of the date of hire.
Please reach out to Total Rewards for information on how to apply for Income Protection with Unum. Payments are made exactly like your salary, and tax and National Insurance contributions are deducted in the usual way. If you are absent due to illness or injury on the day your cover or an increase in cover is due to begin, you may not be eligible until you return to active work in your usual role.
GitLab provides and contributes into an Auto-Enrollment personal pension scheme with Scottish Widows. GitLab is also working with Oakley Financial who are able to provide help and guidance should employees have any questions about the pension scheme. An email and telephone service is available and you can find the details in the contacts section.
From November 2019 GitLab will be offering the option to contribute to your Company Pension Scheme via Salary Exchange. As part of this Salary Exchange offering GitLab will be passing on their employer NI saving to you as an employee in the form of an increased pension contribution. You can find more information in the following document detailing the benefits and potential disadvantages of changing to a Salary Exchange arrangement.
Salary Sacrifice FAQ
Auto-enrollment is a scheme brought in by the Government as they want everyone to save more for their retirement. Employees will receive a letter from GitLab informing them when they have been auto enrolled in the scheme. As this is now law, employees will be auto enrolled into the GitLab UK Group Personal Pension Scheme from January 1, 2018 or as soon as they join the company if:
If an employee does not meet these criteria then they will be considered an Entitled Worker (earn less than £5,824 p.a) or a Non-Eligible Jobholder (earn between £5,824 and £10,000 p.a).
The following process is followed by GitLab People Operations to join the Scheme during onboarding:
When an employee joins the scheme they will be sent a welcome pack stating that they are now a scheme member, it will also have their login details. Employees can login to access their own personal fund and can make adjustments as they see fit. Some other key points of the scheme are as follows:
The certification level that has been chosen is basic salary only and will not include commission, bonuses or any over time payments. The contributions will be paid monthly and will be shown on the pay-slips.
As your contribution is a percentage of your pay, the amounts will automatically increase or decrease in accordance with your basic pay. These contributions will be taken from your pay and will include tax relief.
You may increase the contribution percentage you pay by contacting People Operations. Please note the company contribution will remain fixed as above. The total maximum contribution you can make is £40,000 p.a.
These percentages are gross percentages using the relief at source method. As basic rate tax relief is then added by the pension provider, the amount on your payslip will typically be the net amount, which is 80% of the employee's contribution.
These contribution percentages are in line with The Pension Regulator's Auto-enrollment legislation. Should the government's minimum contribution standards change further GitLab will contact you to advise the new levels to comply with legislation.
If you decide to opt out of the scheme you can do this within one month of the enrollment date by following the instructions in the information from Scottish Widows. The Opt Out deadlines are:
You have four weeks from when the Scottish Widows welcome letter is dated.
If you do opt out by this date, any contributions that have already been taken from your pay will be returned to you and you'll be treated as if you had never joined the pension scheme.
If you don't opt out by this date, you can stop contributing at any time, in accordance with the pension scheme rules. If you do this, both your contributions and GitLab's, up to that point, will remain invested in your pension pot until you take your benefits.
You can also opt-out by completing the Scottish Widows ‘Opt-out form for Group Pension Scheme’. The form can be found line at http://www.scottishwidows.co.uk/aethirdparty. The form must be printed and completed, then returned to People Operations.
The pension provider will also be able to tell you when the one month opt-out period started, if you aren’t sure.
An opt-out from the pension scheme normally lasts for three years. If you've opted out, or stopped contributions to the scheme, GitLab is required to automatically enroll you into the scheme at a later date (normally every three years).
You can contact Scottish Widows or Oakley Financial directly using the contact details in this pdf.
If you decide to re-join the scheme you can do so by emailing or sending a signed letter to People Operations. If you send an email, it should be from your personal email address, please ensure it contains the phrase
I confirm I personally submitted this notice to join a workplace pension scheme. You can only re-join once in any 12 month period.
Each month payroll will provide reports to People Operations that need to be kept for compliance. These will be filed in the Auto-Enrollment Pension folder on the Google Drive, accessible only to the People Operations team.
There's a workplace pension webpage linked from this pdf that contains information about all the options available.
When your policy is first set up, it'll be set to:
The policy website will tell you:
Although you are currently invested in a Pension Investment Approach you also have other options such as investing in our range of individual funds or changing to a Premier Pension Investment Approach.
Read about all these investment options, and the funds available, on the workplace pension webpage.
Changing your investment approach or funds could adversely affect your retirement income. Get advice, such as from Oakley Financial.
This is an advanced feature that carries significant risk. For team-members comfortable with this, it's not obvious how to enable it.
To access 'investing in our range of individual funds' online you need to call Scottish Widows, and ask:
The change may take a couple of days to come into effect, and they'll write and confirm the change.
Having enabled online fund management, you can search for and select the funds on the policy website.
The workplace pension page also has a link to a fund list, plus a PDF which explains:
A fund factsheet is provided for each fund with usual information such as previous performance.
Management charges vary by fund and are not on the fact sheets: use the charges sheet tool on the workplace pension page..
Team members are entitled to Statutory Sick Pay (“SSP”)for up to 28 weeks, to be paid by GitLab. SSP is paid when a team member is sick for at least 4 days in a row (including non-working days); however, team members are not entitled to SSP for the first three "waiting" days.
Out Sickin PTO by Roots to ensure that annual sick leave entitlement is properly tracked. GitLab PTO is inclusive of any entitlement in respect of statutory sick pay.
Team members are entitled to at least 28 vacation days which consist of 20 days of standard annual leave plus 8 public holidays. These days will accrue from the team member’s start date.
Vacationin PTO by Roots to ensure that vacation entitlement is properly tracked.
Statutory Maternity Leave: Team members can take up to 52 weeks of Maternity Leave.
Statutory Paternity Leave: Team members can take up to 2 weeks of Paternity Leave or up to 50 weeks of Shared Parental Leave.
Statutory Adoption Leave: Team members can take up to 52 weeks of Adoption Leave.
Team members can receive Statutory Maternity Pay for up to 39 weeks:
If eligible, GitLab will supplement the team member's pay to ensure they receive 100% pay for up to 16 weeks of their leave.
To apply for Maternity Leave:
If you do not qualify for Statutory Maternity Pay, you may qualify for Maternity Allowance.
Team members can receive Statutory Paternity Pay for up to 2 weeks which is £151.97 or 90% of the team member's average weekly earnings (whichever is lower) OR Shared Parental Leave Pay for up to 37 weeks which is £151.97 a week or 90% of the team member's average weekly earnings, whichever is lower.
To qualify, team members must have been continuously employed with GitLab for at least 26 weeks leading up to the "qualifying week" (15th week before the baby is due or the matching week if adopting).
If eligible, GitLab will supplement the team member's pay to ensure they receive 100% pay for up to 16 weeks of their leave.
To apply for Paternity Leave
The following leave types run concurrently with GitLab PTO. Team members should initiate leave by selecting the appropriate option in
PTO by Roots. If none applies, the team members should notify their manager and Total Rewards
firstname.lastname@example.org to initiate leave.
Magistrate Duty: Any team member who is a magistrate is entitled to leave to carry out their duties. Magistrates will need to be in court for at least 13 days or 26 half-days per year.
Justice of the Peace (Scotland): Any team member who is a Justice of the Peace is entitled to leave to carry out their duties.
Jury Service: Team members who are called for jury service are entitled to time off to complete the service. Jury Service usually lasts up to 10 days, but can last longer.
Parental Bereavement Leave: Team members are entitled to 2 weeks of leave for a child under 18 who has died or if the team member has a stillbirth after 24 weeks of pregnancy.
Time off for Public Duties: Team members are entitled to a reasonable amount of time off if they are a local councillor, a school governor, a member of any statutory tribunal, a member of the managing or governing body of an educational establishment, a member of a health authority, a member of a school council or board in Scotland, a member of the Environment Agency or the Scottish Environment Protection agency, a member of the prison independent monitoring boards (England or Wales) or a member of the prison visiting committees (Scotland), a member of Scottish Water or a Water Customer Consultation Panel, or a trade union member. The amount of time should be agreed upon between the team member and the manager beforehand based on how long the duties might take, the amount of time the team member has already taken off for public duties, and how the time off will affect the business.
You can view the
Certificate of Employers' Liability Insurance here.
The Total Rewards Analyst will collect the invoice and provide a department breakdown to Accounts Payable for AXA PPP each month.
Monthly AXA Invoicesfolder in the
Monthly AXA Billsspreadsheet.