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PTY LTD Benefits

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GitLab PTY Australia Specific Benefits

Fair Work Information Statement

Medical

GitLab does not plan to offer Private Health Insurance at this time because Australians can access the public health system for free or at a lower cost through Medicare (funded by tax).

Please note, Medicare doesn't cover all costs and other health services. Depending on the treatment, tests required and medications, individuals may still have to pay out of pocket. Some individuals may also have to pay a Medicare levy and a Medicare levy surcharge. These individuals can avoid the surcharge by taking out private health insurance.

Superannuation

GitLab will make superannuation contributions directly to the team member's nominated super fund according to the Australian Government Super Guarantee rate which is currently set at 10% of the team member's total salary. Super is on top of the salary listed in the compensation calculator/contract.

Superannuation payments due dates

Super payment due dates has been a common topic in #loc_australia. However, there is no reason to worry when payments do not happen monthly as they may be done quarterly.

The Australian Taxation Office (ATO) states the following:

You pay super for eligible employees calculated from the day they start with you. You must make the payments at least four times a year, by the quarterly due dates.

Payments due dates can be found on the ATO website.

Superannuation Salary Sacrifice

Team members in Australia have the option to make concessional super contributions by sacrificing some of their pre-tax pay and arrange to have it paid into their superfund instead. The combined total of GitLab and salary sacrificed contributions must not be more than $27,500 per financial year.

Salary Sacrifice FAQ

Life insurance

GitLab does not plan to offer life insurance at this time as Australians can access government payments and services if they get ill, injured or have a disability. Most Australians who choose to have life insurance take out cover from their super fund.

On-Call (Engineering only)

Certain groups in the Engineering division are expected to participate in on-call for business continuity and/or customer support. For more details on the on-call procedure, please reference the on-call page. The purpose of this section is to provide an overview of time in lieu that will be offered for the Development and Infrastructure departments effective February 1, 2021. We will continue to review and implement to other departments within Engineering iteratively.

With our global team, we strive for a "follow the sun" model for on-call rotation. This way, team members can participate in on-call during their daytime rather than their nighttime in their respective regions (APAC, EMEA and AMER). In APAC, the majority of the team members are located in Australia. We want to ensure engineers in Australia are 1) eligible for on-call shifts, and 2) stay aligned with local laws to ensure proper rest/recovery time after on-call shifts.

Engineers based in Australia who are part of the Development and Infrastructure departments will be eligible for time in lieu after on-call shifts. Time in lieu is time off from work that is granted to team members to work outside of standard working hours (I.E. ordinary hours).

How much time in lieu will I receive for volunteering for on-call shifts?

For weekend shifts please be particularly mindful about managing your time to ensure you are not exceeding a 38 hour work-week, and feel free to leverage our unlimited PTO policy to complement time in lieu.

Note: The full shift (state of readiness) is compensated by time in lieu - rather than only the "actual time worked"

What should I do when I want to take more time off after an on-call shift?

If you need additional time to ensure a good work/life balance, on top of the time in lieu, you can leverage our Unlimited PTO policy as described here.

When can time in lieu be taken?

Time in lieu should be taken within 2 weeks after completion of the on-call shift. We want to ensure that time in lieu is taken close to the on-call shift to ensure that team members have sufficient time to rest.

Do all on-call shifts result in time in lieu?

No, only on-call shifts outside of working hours (I.E. weekends, evenings, etc.). Please note that not all teams require weekend or evening on-call shifts, so this may not be applicable for all.

How do I request time in lieu?

Time in lieu should be requested via PTO by Roots by selecting the On-Call Time in Lieu option.

GitLab PTY Australia Annual, Sick and Carer's Leave, and Other Statutory Leaves

Annual Leave

Personal/Carer’s Leave

Long Service Leave

Other Types of Leave

Family and Domestic Violence Leave * All team members are entitled to 5 days of unpaid family and domestic violence leave each year. This leave will run concurrently with GitLab PTO. Team members should notify Total Rewards (total-rewards@gitlab.com) if they need to make use of this leave. * For more information on Family and Domestic Violence Leave, please visit the Fair Work Ombudsman Website. * Resources: * [1800RESPECT](https://www.1800respect.org.au/) * [Safe Steps](https://www.safesteps.org.au/) * [Victims Services](https://www.victimsservices.justice.nsw.gov.au/) * [Domestic Violence Resource Centre Victoria](https://www.dvrcv.org.au/help-advice) * [JobWatch](https://jobwatch.org.au/) * [MensLine Australia](https://mensline.org.au/) * [Men’s Referral Service](https://ntv.org.au/)
Compassionate and Bereavement Leave * All employees are entitled to 2 days of paid compassionate leave in the event that an immediate family or household member dies or suffers a life threatening illness or injury. * This leave runs concurrently with GitLab PTO. Team members should select Bereavement Leave in PTO by Roots to ensure that leave entitlements are properly tracked.
Public Holidays * All team members are entitled to at least their base pay rate for all hours worked on public holidays. * Team members who take time off for public holidays are entitled to their base pay rate for the ordinary hours they would have worked. GitLab encourages all team members to take time off for the holidays they observe. * Team members must select `Public Holiday` in PTO by Roots to ensure that statutory entitlements are properly tracked.
Community Service Leave * All team members are entitled to unpaid community service leave for voluntary emergency management activities. Team members are also entitled to paid community service leave for jury duty. * A team member engages in a voluntary emergency management activity if: * The activity involves dealing with an emergency or natural disaster * The team member engages in the activity on a voluntary basis if: * The team member was either requested to engage in an activity, or it would be reasonable to expect that such a request would have been made if circumstances had permitted, and * The team member is a member of, or has a member-like association with a recognized emergency management body. More information can be found on the [FairWork Ombudsman Website](https://www.fairwork.gov.au/leave/community-service-leave). Jury Duty * Team members are entitled to “make-up pay” for the first 10 days of jury selection and jury duty. GitLab will supplement the difference between the amount that the team member has been paid and their ordinary pay to ensure that the team member receives 100% of their salary for the first 10 days of jury duty/selection. * This leave runs concurrently with GitLab PTO. Team members must select `Mandatory Civilian Service` in PTO by Roots to ensure that statutory entitlements are properly tracked. * Team members must notify their manager of the period or expected period of leave as soon as possible and provide evidence showing they attended jury selection or jury duty.

GitLab PTY Australia Parental Leave

Statutory Leave Entitlement

All team members are entitled to up to 12 months of unpaid parental leave if they have been at GitLab for at least 12 months. They can also request up to 12 months of additional unpaid parental leave.

Australian Government Parental Leave Payment

Applying for Parental Leave in Australia

Record-keeping for paid Parental Leave:

Pay slips for Parental Leave payments:

GitLab PTY New Zealand Specific Benefits

Accounting Fee Reimbursement

New Zealand team members are eligible for a one time reimbursement of up to $750 NZD for accounting or tax-related fees. The purpose of this reimbursement is to help our team members reconcile any accounting activities and tax returns from when they were independent contractors through GitLab BV or contracted through CXC. Since tax-related activities will be less complex after the transition to our team members' employment under the PTY LTD entity, this reimbursement benefit will only be valid until December 2021. To get reimbursed for this expense, please follow the Expense Reimbursement process.

Annual Leave

Team members are entitled to a minimum of four weeks’ annual leave per year. Annual leave does not expire and can be carried over each year, but GitLab may set expectations on how much annual leave employees may accumulate and may require employees to take entitled leave with 14 days notice. Annual leave runs concurrently with GitLab PTO. Team members must select the Vacation option in PTO by Roots when taking vacation time to ensure that annual leave entitlement is properly tracked.

On-Call (Engineering-only)

New Zealand employment law requires that work on a formal Public Holiday, including on-call, is compensated with time-in-lieu. Overtime pay is also required in certain situations, for example: whether the on-call shift fell on a "normal" working day or not, and whether the team member was called to work during their on-call shift. The policy linked above covers for the time-in-lieu requirement but we do not yet have a set mechanism for handling overtime pay requirements.

New Zealand-based team members may not be on-call on a New Zealand Public Holiday, and must seek/find a replacement for any shifts where they may be indicated as being on call on a Public Holiday. To ensure we remain compliant with local laws we team members to consider local laws when volunteering for/accepting shifts.

The process is as follows:

  1. When scheduling we should avoid on-call taking/assigning on-call shifts on Public Holidays. A "Public Holiday" will be deemed as any day included in the official holidays on this website.
  2. If a team member is assigned for an on-call shift that falls on a Public Holiday, they need to align with their manager and try to find a replacement for that shift. If it’s impossible to find a replacement and the team member ends up taking the on-call shift on a Public Holiday, the process to follow is:

Note: To stay in compliance with local laws we would follow the New Zealand government website with regards to compensation for worked time during on-call.

Sick Leave

Team members in New Zealand are eligible to take paid time off according to our PTO policy. Team members in New Zealand are entitled to 10 days' sick leave after six months’ current continuous employment with GitLab. For each 12-month period after meeting the above criteria, each team member gets at least ten days’ sick leave. If in any year the team member doesn’t meet the criteria, then they don’t get any new sick leave entitlement, but can use their sick leave balance which may have carried over. An employee may re-qualify for sick leave as soon as they meet the criteria. The maximum amount of sick leave that can be accumulated under the Holidays Act 2003 is 20 days.

Injured Leave

GitLab PTY New Zealand Parental Leave

Statutory Leave Entitlement

Primary Carer Leave

Parental Leave

Extended Leave

Special Leave

Partner Leave

Applying for Parental Leave in New Zealand

Other Types of Leave

Stress Leave * A team member with workplace stress that amounts to an illness may take sick leave. The [ordinary conditions for sick leave](https://about.gitlab.com/handbook/total-rewards/benefits/general-and-entity-benefits/pty-benefits-australia/#sick-leave) apply. If the team member has been sick for a period of 3 or more consecutive days, the team member may be asked to provide a medical certificate. * This leave runs concurrently with GitLab PTO. Team members must designate Stress Leave as `Out Sick` in PTO by Roots to ensure that statutory entitlements are properly tracked.
Leave for Defence Force Volunteers * Under the Volunteers Employment Protection Act 1973, all team members who are members of the Armed Forces are entitled to unpaid job-protected leave during military training and/or service. * This leave runs concurrently with GitLab PTO. Team members must email Total Rewards (total-rewards@gitlab.com) as soon as possible to notify them of the first date of leave and, if possible, the end date of their leave.
Election Voting Leave * Team members are entitled to 2 hours of paid time off to vote in general (parliamentary) elections on polling day if they are registered as an elector of the district and have not had a reasonable opportunity to vote before starting work. GitLab encourages you to [take time off to vote](https://about.gitlab.com/handbook/paid-time-off/#a-gitlab-team-members-guide-to-time-off) or volunteer at the polls. * This leave runs concurrently with GitLab PTO. Team members must select `Mandatory Civilian Service` in PTO by Roots to ensure that statutory entitlements are properly tracked.
Jury Service * All team members who have been called for jury service are entitled to unpaid leave for the duration of the service. Team members who attend jury service receive an attendance fee from the Ministry of Justice. * Jury Service Leave runs concurrently with GitLab PTO. Team members must select `Mandatory Civilian Service` in PTO by Roots to ensure that statutory entitlements are properly tracked.
Bereavement Leave * All team members who have been employed for six months are entitled to three days of paid leave in the event of the death of a spouse or partner, parent, child, sibling, grandparent, grandchild, or parent of a spouse or partner, and one day in the event of the death of another person not previously listed. * This leave runs concurrently with GitLab PTO. Team members must designate this time off as `Bereavement Leave` in PTO by Roots to ensure that statutory entitlements are properly tracked. * All team members who have been employed for six months are entitled to three days paid leave if a pregnancy ended by way of a miscarriage or still-birth in circumstances that give rise to an entitlement to bereavement leave under the Holidays Act 2003.
Family Violence Leave * All team members who have been employed for a six month continuous period are entitled to 10 days of paid leave if they have been affected by family violence. * This leave may also be taken to support a child who has experienced domestic violence as long as they live with the team member for some of the time. * A person is affected by family violence if they are a person against whom any other person is inflicting, or has inflicted family violence, and/or a person with whom there ordinarily or periodically resides a child against whom any other person is inflicting or has inflicted, family violence. * Team members may also request [short-term flexible working arrangements](https://www.employment.govt.nz/leave-and-holidays/domestic-violence-leave/short-term-flexible-working/) for up to 2 months. * This leave runs concurrently with GitLab PTO. Team members should notify Total Rewards (total-rewards@gitlab.com) if they need to make use of this leave.

Medical

GitLab does not plan at this time to offer Private Health Insurance benefits because New Zealand residents can access free or subsidised medical care in New Zealand through the public healthcare system. Injuries and accidents are covered by the Accident Compensation Corporation.

Pension

GitLab's KiwiSaver contributions will be 3% on top of base salary. Team members will automatically be enrolled in the KiwiSaver scheme but may elect to opt out within the first 56 days of employment. To opt-out they should follow the process on IRD site. GitLab will deduct a participating team member's contributions from their before-tax pay at the team member's chosen contribution rate (3%, 4%, 6%, 8% or 10%). If a team member does not choose a contribution rate, the default rate of 3% will be used to calculate deductions.

Life Insurance

GitLab does not plan at this time to offer Life Insurance benefits because New Zealanders can access government payments and services to help if they get ill, injured or have a disability.

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