Expense

Expense Specialist

The Expense Specialist will serve as the primary contact for internal and external communications regarding all T&E programs and reimbursements.

Job Grade

The Expense Specialist is a grade 5.

Responsibilities

  • Audit expense reports for all team members, comparing details and support submitted with GitLab Reimbursement policy and making an independent judgment on approval/denial of submitted expenses through Expensify (expense management system).
  • Resolve issues directly with team members and/or their managers related to non-compliant expense reimbursement submissions.
  • Compile, analyze, and report expense reimbursement data to assess accuracy, completeness, and conformance to standards and policies.
  • Develop and improve processes and procedures on how to manage T&E
  • Execute ad-hoc assignments/projects as necessary

Requirements

  • Minimum 2-4 years related accounting/accounts payable/expense reporting experience
  • Strong proficiency in Expensify or other similar Expense Management Tools Proficient in Google sheet (pivot tables and vlookups, etc.).
  • Understanding of VAT reclaim (Germany, United Kingdom, Netherlands)
  • Intermediate proficiency with Google Workspace.
  • Excellent interpersonal and written communication skills.
  • Strong attention to detail.
  • Ability to handle conflict.
  • Provide a sense of urgency about the work, and have the ability to keep matters confidential when necessary
  • Ability to use GitLab

Performance Indicators

Career Ladder

The next step in the Expense job family is to move to the Payroll job family.

 


About GitLab

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Last modified October 31, 2023: Update links for all migrated sections (5f71f5a9)