GitLab’s preferred method of payment for suppliers is electronic funds transfer with supplier invoice provided as supporting documentation. In the instances where this option is not available with the supplier, Virtual Card, which is a temporary credit card, can be used as an alternative payment method.
Virtual Card can be selected as a payment option by the Requester when completing a New request in Zip
.
On the General information Navigation page in Zip
:
Check the
Zip Handbook page
to learn more about completing a new request.
Once the Requisition is fully approved, a Coupa Purchase Order will be generated. You will receive an emailed notification that the Virtual Card is available for use on that Purchase Order. Click on the PO link to view the Virtual Card details.
NOTE - only you, as the Requester, will have the ability to view the Virtual Card details.
IMPORTANT NOTE
Prerequisite: You must set up your 2FA in Coupa to view your Virtual Cards. Review the How to Enable Two-Factor Authentication (2FA) for more details.
The Virtual Card information is provided on the Purchase Order under the Payment section. Click on the link to view the card details. You will be prompted to enter Two-Factor Authentication (2FA) verification code.
The card number, expiration date, and CVV code will be available to the requester. At this point the requester can use the card details to complete the purchase. Please use GitLab Inc; 268 Bush Street #350; San Francisco, CA 94104 for the Billing Address when using the Virtual Card.
IMPORTANT NOTE
The Virtual Card Supporting Documentation must match the amount of the Requisition. If the amount charged to the Virtual Card differs from the PO amount, updated documentation must be provided.
Zip
Request.
Zip
1-2 weeks prior to needing approval to avoid needing escalation.#zip-faq
Slack Channel for assistance with requesting a Virtual Card.#coupa_help
Slack Channel for assistance with an issued Virtual Card.