You are here: Handbook Finance Welcome to the GitLab Finance Handbook
The GitLab Finance team includes multiple functional groups: Accounting, Financial Planning & Analysis, Legal, Tax and Business Operations Programs.
On this page
Finance Issues Please use confidential issues for topics that should only be visible to team members at GitLab.
Contract and Payment Approval Process
Sales Comp Plan
Signature Authorization Matrix
Travel and Expense Guidelines Forms
Link to W9 Doc
Link to form CA-590 Correspondence
Please use the
#finance chat channel in Slack for questions that don't seem appropriate for the issue tracker or internal email correspondence.
Accounts Payable- inquiries which relate to vendor and merchant invoices should be sent to our Accounts Payable mailbox - firstname.lastname@example.org. Of course, electronic copies of all invoices should be sent to this address upon receipt.
Accounts Receivable- customer billing inquiries should be sent to our Accounts Receivable mailbox – email@example.com
Payroll- inquiries which relate to contractor invoices should be sent to our Payroll mailbox - firstname.lastname@example.org. We Finance
General Topics Legal and Financial Information
For commonly requested company information, please visit our
wiki page. Company Accounts
Login information for the following accounts can be found in the Secretarial vault on 1Password:
FedEx Amazon IND (Immigratie en Naturalisatie Dienst, in the Netherlands) company number
If you need this information but cannot find it in your shared vaults, check with PeopleOps to get access.
Invoice template and where to send
Vendor invoices are to be sent to email@example.com and firstname.lastname@example.org for contractors. An
invoice template can be found in Google Docs by the name of "Invoice Template".
Contractors can send the invoice around the middle of the month to ensure payment by the end of it. Include any
expenses in the invoice.
In many cases, VAT will not be payable on transactions between GitLab BV and EU-based vendors/contractors, thanks to "Shifted VAT". To make use of this shifted VAT:
The vendor/contractor writes the phrase "VAT shifted to recipient according to article 44 and 196 of the European VAT Directive" on the invoice along with the VAT-number of GitLab BV (NL853740343B01). On the vendor's VAT return the revenue from GitLab BV goes to the rubric "Revenue within the EU". It goes without saying that vendors are responsible for their own correct and timely filings. GitLab BV files the VAT on the VAT return, and is generally able to deduct this VAT all as part of the same return. Timesheets for Hourly Employees People Ops and Finance will share a private Google Sheet with you where you will log your hours for each day in the “hours” column. There is a dropdown in the “pay type” column, with the default being Regular. There are also options for Overtime, Vacation, Sick, and Bereavement. Choose the appropriate pay type for your time. If you work overtime or more hours than agreed upon in your contract, please obtain approval from your manager and forward to Finance before payroll cutoff. Your timesheet is due one day prior to the submit payroll date, which is outlined for the calendar year on your timesheet.