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Welcome to the GitLab Finance Handbook

The GitLab Finance team includes multiple functional groups: Accounting, Financial Planning & Analysis, Legal, Tax and Business Operations Programs.

On this page

Finance Issues

Contract and Payment Approval Process

Operating Metrics

Sales Comp Plan

Signature Authorization Matrix

Stock Options

Travel and Expense Guidelines


Link to W9 Doc

Link to form CA-590


We Finance

Finance Handbooks

General Topics

For commonly requested company information, please visit our wiki page.

Company Accounts

Login information for the following accounts can be found in the Secretarial vault on 1Password:

If you need this information but cannot find it in your shared vaults, check with the People Operations Specialists to get access.

Fiscal Year

GitLab's Fiscal Year runs from February 1 to January 31.

Refer to our writing style guidelines for proper use of date formats.

Invoice template and where to send

Vendor invoices are to be sent to and for contractors. An invoice template can be found in Google Docs by the name of "Invoice Template".

Non-US contractors not from Hungary, Italy, Japan, New Zealand, Nigeria, South Africa, Switzerland, and Ukraine will get pay their monthly wages and expenses through iiPay. Here is the process:

Non-US contractors from Hungary, Italy, Japan, New Zealand, Nigeria, South Africa, Switzerland, and Ukraine will need to send their monthly invoice for salary/bonus/commission and any expenses by the 15th to

In many cases, VAT will not be payable on transactions between GitLab BV and EU-based vendors/contractors, thanks to "Shifted VAT". To make use of this shifted VAT:

Timesheets for Hourly Employees

  1. People Ops and Finance will share a private Google Sheet with you where you will log your hours for each day in the “hours” column.
  2. There is a dropdown in the “pay type” column, with the default being Regular. There are also options for Overtime, Vacation, Sick, and Bereavement. Choose the appropriate pay type for your time.
  3. If you work overtime or more hours than agreed upon in your contract, please obtain approval from your manager and forward to Finance before payroll cutoff.
  4. Your timesheet is due one day prior to the submit payroll date, which is outlined for the calendar year on your timesheet.

How spend is allocated to departments

Budgets are aligned to departments, and budgets follow the owner who requested the spend. When determining who should request the spend, consider the owner of the outcome.

For example, work to enable a sales partner that will not be incorporated into the product would go to Sales. Work that will be part of the product and supported by engineering, should be charged to the Engineering budget.