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Welcome to the GitLab Finance Handbook

The GitLab Finance Department includes multiple Teams: Accounting, Financial Planning & Analysis, Tax and Business Operations Programs.

Finance Team READMEs

Please use the #finance chat channel in Slack for questions that don't seem appropriate for the issue tracker or internal email correspondence.
Accounts Payable- inquiries which relate to vendor and merchant invoices, or team member's expenses should be sent to our Accounts Payable mailbox - ap@gitlab.com. You can also reach the AP team on Slack in the #accountspayable or #expense-reporting-inquiries chat channels. Invoices that require payment processing should be sent to ap@gitlab.com.
Billing Operations- customer billing inquiries should be sent to our Billing mailbox – billing@gitlab.com.
Accounts Receivable - customer payment/remittance inquiries should be sent to our Accounts Receivable mailbox - AR@gitlab.com
Payroll- inquiries which relate to contractor invoices should be sent to our Payroll mailbox - nonuspayroll@gitlab.com.

We Finance

Finance Handbooks

General Topics

Legal and Financial Information

For commonly requested company information, please visit our wiki page.

Company Accounts

FedEx
Amazon
IND (Immigratie en Naturalisatie Dienst, in the Netherlands) company number

If you need this information but cannot find it in your shared vaults, check with the People Connect Team members to get access.

Fiscal Year

A fiscal year is a one-year period that corporations use for accounting and budgeting. GitLab's Fiscal Year runs from February 1 to January 31.

Q1: February 1 through April 30
Q2: May 1 through July 31
Q3: August 1 through October 31
Q4: November 1 through January 31

Fiscal Year	Calendar Year
FY24-Q1	2023-02-01 to 2023-04-30
FY24-Q2	2023-05-01 to 2023-07-31
FY24-Q3	2023-08-01 to 2023-10-31
FY24-Q4	2023-11-01 to 2024-01-31

Refer to our writing style guidelines for proper use of date formats.

Revenue non-committee

Internal Management Members: Chief Finanical Officer (DRI), Chief Executive Officer, Chief Revenue Officer (model, guidance, plan, target)

Invoice template and where to send

Vendor invoices are to be sent to ap@gitlab.com and payroll@gitlab.com for contractors. An invoice template can be found in Google Docs by the name of "Invoice Template".

Non-US contractors not from Hungary, Italy, Japan, New Zealand, Nigeria, South Africa, Switzerland, and Ukraine will get pay their monthly wages and expenses through iiPay. Here is the process:

enter bank information in BambooHR under Bank Information tab. Note - new contractor should enter their bank information within 3 business days from their start date.
enter VAT number if it is available
submit monthly salary/bonus/commission invoice in BambooHR under Contractor Invoice tab (select the currency based on contract agreement) by the 8th of each month
submit expenses through Expensify by the 8th of each month
the scheduled payment date is the 22nd of each month
iiPay will send out remittance advice along with the scheduled payment via your gitlab email address

Non-US contractors from Italy, Nigeria, South Africa, Switzerland, and Ukraine will need to send their monthly invoice for salary/bonus/commission and any expenses by the 15th to payroll@gitlab.com.

In many cases, VAT will not be payable on transactions between GitLab BV and EU-based vendors/contractors, thanks to "Shifted VAT". To make use of this shifted VAT:

The vendor/contractor writes the phrase "VAT shifted to recipient according to article 44 and 196 of the European VAT Directive" on the invoice along with the VAT-number of GitLab IT BV (NL860316828B01).
On the vendor's VAT return the revenue from GitLab BV goes to the rubric "Revenue within the EU". It goes without saying that vendors are responsible for their own correct and timely filings.
GitLab BV files the VAT on the VAT return, and is generally able to deduct this VAT all as part of the same return.

Timesheets for Hourly Employees

People Ops and Finance will share a private Google Sheet with you where you will log your hours for each day in the “hours” column.
There is a dropdown in the “pay type” column, with the default being Regular. There are also options for Overtime, Vacation, Sick, and Bereavement. Choose the appropriate pay type for your time.
If you work overtime or more hours than agreed upon in your contract, please obtain approval from your manager and forward to Finance before payroll cutoff.
Your timesheet is due one day prior to the submit payroll date, which is outlined for the calendar year on your timesheet.

How spend is allocated to departments

Budgets are aligned to departments, and budgets follow the owner who requested the spend. When determining who should request the spend, consider the owner of the outcome.

For example, work to enable a sales partner that will not be incorporated into the product would go to Sales. Work that will be part of the product and supported by engineering, should be charged to the Engineering budget.

Finance Business Partner Alignment

Function	Name
Customer Support	R&D Finance
R & D	R&D Finance
Sales	Sales Finance
Professional Services	Sales Finance
Marketing	Marketing Finance
G & A	Ellen Boyd and Jess Smith

Types of Work that the team does

Level 1: Keeping the lights on activity. Always striving to make this area as efficient as possible so more Layer 2 focus can be attained. Example: closing the books.
Level 2: Operational Efficiencies, Business Engagement and Partnering, actionable insights for the organization. Examples: improving close process, partnering with sales to make a business decision

Finance