Welcome to the Payroll Group handbook! You should be able to find answers to most of your questions here. If you can't find what you are looking for, then please do the following:
#payrollslack channel for questions that is not confidential.
email@example.com you need to have your password reset.
Employees of GitLab Inc and GitLab Federal can access their "Form W-2, Wage and Tax Statement" from ADP portal. To download your W-2 statement, go to Myself -> Pay Statements, then scroll to "Tax Statements" at the bottom of the page. Generally W-2 statements are made available in late January. Each W-2 will be available to you on this web site for three years.
Lumity will send a “Diff” payroll file to Payroll 5 days before pay date for all new enrollments along with changes. Payroll Specialist will covert the information into an import file to update all changes in ADP.
Generate the following reports and saved them on Google Shared drive for Federal and Inc:
If you are a fulltime team member and you are contacted by your state's Unemployment Commission to discuss your request for unemployment benefits you may be a victim of unemployment claim fraud. Before giving out any information to the caller please confirm that you are speaking with an agency employee. If you confirm with your state's Unemployment Commission that there is a fraudulent claim please report it via email to firstname.lastname@example.org. Additionally here is a link to the U.S Department of Labor Report Unemployment Insurance Fraud which lists additional information and contact information.
For employees of GitLab PTY (Australia), to view payslips visit the iiPay sign-in portal.
If you have not received an invitation to create an account, visit the register URL.
Team members must submit their salary invoices through BambooHR and expenses through Expensify by the 8th of each month. For example, submit May salary invoice in the month of May, which is the current month.
(monthly salary / # of business days for that month) * actual work days from the hire date
Team members from the above countries will get paid through CXC Global. Team members will need to submit their monthly invoice (Salary, bonus, commission, expense, etc.) to CXC Global by the 20th of each month This is the template you could use for any CXC invoice, but this is not mandatory, you can also use your own format. Team members should ensure their expenses are approved on Expensify by the 8th of each month so they can include them on their invoice to CXC. Payroll will submit commission, bonus, and expenses to CXC by the 10th of each month (depending on when the weekend falls, then it will be the working day before). For new hires starting after the 1st of each month, the pro-rated calculation is:
(monthly salary / # of business days for that month) * actual workdays from the hire date Team members can email email@example.com if they have any queries for invoicing
The internal deadline for changes is the 8th of each month, Payroll will send by the 10th of each month. Payroll will submit commission, bonus, salary adjust, expense reimbursement to SafeGuard via a password encrypted template. SafeGuard will issue an invoice for each country no later than the 16th of each month. Payroll Specialist will review and submit the invoice for payment with AP.
Payroll changes will be sent by the 10th of the month. Global Upside will send an estimated invoice by the 5th of the previous month. For any additional adjustment, they will invoice the adjustment on the following months invoice. Note: Philippines have two check date (15th and 30th), any changes sent to Global Upside will be included on the salary of the last day of the month.
All payroll changes (demographic information, job, bonus/commission payout requests, etc..) must submit to Payroll by the payroll changes deadline date to be included in the current month. Any new hires start after the payroll changes date will get pay on the following check date.
Payroll is paid on time and accurately for each check date.
Payroll journal entry reports are to be submitted to Accounting GL team:
The payroll journal entry reports submitted dates are tracked in the Monthly Closing Checklist on a monthly basis.