Employees of GitLab PTY will get their salary on the 27th of each month, and their pay slip through iiPay portal
Employees of GitLab BV that are employed through GitLab's co-employer PE0:
Lyra (India) will get their salary wired around the last day of the month. Lyra will send pay slips electronically through their HR portal.
CXC (Canada) are paid bi-weekly.
Safeguard are paid monthly and on the last day of the month (depending on the country) with exception to Brazil, 15th of each month and last day of the month. Payslips are provided electronically by Safeguard.
Contractors from ( Nigeria, South Africa, US) will get pay within 15 days after they submitted their monthly invoices for services to email@example.com.
Contractors from (Poland and Ukraine) will get pay around 27th or 28th of each month from CXC Global.
All other contractors will get pay on the 22nd of the month by iiPay and remittance advice will send to their gitlab email address.
All team members will have access to Expensify within 2 days from their hire date. If you didn't receive an email from Expensify for your access, then please contact firstname.lastname@example.org. Expense reports are to be submitted once a month, at least. Additional information on getting started with Expensify and creating/submitting expense reports can be found here.
The procedure by which reimbursable expenses are processed varies and is dependent on contributor legal status (e.g. independent contractor, employee) and subsidiary assignment (Inc, LTD, BV, GmbH, PTY). Check with Payroll if you are unsure about either of these.
For information regarding the company expense policy, check out the section of our team handbook on Spending Company Money. Managers and Payroll team will review the expenses for compliance with the company travel policy. The CEO will review selected escalations at least annually.
Team members should also consider the terms and conditions of their respective contractor agreements, when submitting invoices to the company.
Team members who are employed through SafeGuard must submit their expense for reimbursement through Expensify. All expense reports must be submitted and approved by manager by the 8th of each month to include in the current month payment.
Team members in France, Italy, and Spain must submit their expenses through:
Safeguard in-house expense reimbursement
GitLab payroll send the expense approval to Safeguard after the team member's manager approved the report
Team members send the original receipts to Safeguard
Poland and Ukraine
Team members must submit their expenses through Expensify, and Payroll will approve for reimbursement within 5 business days after the approval from the manager. The reimbursement is through GitLab AP.
Expense reports for GitLab Ltd (UK) must be approved by the manager on or before the 14th of each month enable for it to include in the current month payroll.
Expense reports for GitLab BV (Belgium and Netherlands), GmbH (Germany), PTY Ltd (Australia) are reimbursed via GitLab AP within 10 business days from the approval date by their manager.
Expense reports for GitLab Inc, Gitlab Inc Billable, and GitLab Federal reimbursed via Expensify, and Payroll will final approved the report within 5 business days after the approval from their manager.
Examples of things we have not reimbursed:
Costume for end of summit party.
Boarding expense for dog while traveling.
Headphones costing $800 which were found to be in excess of our standard equipment guidelines.
Batteries for smoke detector.
Meals during the summit when team members opt out of the company provided meal option.
Cellphones and accessories.
Travel related expenses for family members of GitLab employees
In accordance with Reimbursable Expense guidelines, independent contractors should note which expenses are Contribute related on their invoices, prior to submitting to the company.
If you have an expense report that can be billed back to a customer please make sure to check the "billable" flag in Expensify along with tagging the customer name under the "customer" field in Expensify.
Payroll accuracy for each check date = 100%
Payroll is paid on time and accurately for each check date.
Payroll journal entry reports submitted to Accounting <= Payroll date + 2 business days
Payroll journal entry reports are to be submitted to Accounting no later than two business days after the payroll date. The payroll journal entry reports submitted dates are tracked in the Monthly Closing Checklist on a monthly basis.