Welcome to the Payroll Group handbook! You should be able to find answers to most of your questions here. If you can't find what you are looking for, then please do the following:
#payrollSlack channel for questions that are not confidential.
email@example.com you are experiencing any difficulties.
Lumity will send a “Diff” payroll file to Payroll 5 days before pay date for all new enrollments along with changes. Payroll team will convert the information into an import file to update all changes in ADP.
Generate the following reports and saved them on Google Shared drive for Inc and Federal LLC:
GitLab Inc and GitLab Federal LLC team members can access their "Form W-2, Wage and Tax Statement" from ADP portal. To download your W-2 statement, go to Myself > Pay Statements, then scroll to "Tax Statements" at the bottom of the page. Generally W-2 statements are made available in late January. Each W-2 will be available to you on this web site for three years.
If there is a discrepancy on your W-2, please send an e-mail to firstname.lastname@example.org. The payroll team will review and submit a W-2c request to ADP. Standard processing time can take approximately 2-3 weeks.
Team members can update their W-4 tax withholdings directly on the ADP portal. To update, navigate to Myself > Pay > Tax Withholdings
Changes to tax withholdings received by the payroll cut off date will be reflected in the current pay cycle.
Former team members will retain access to ADP so they can access pay stubs and W-2s. Former team members will need to access ADP portal directly since Okta has been deprovisioned. If you experience login issues, please send an e-mail to email@example.com so the team can assist.
For team members of GitLab PTY (Australia), to view payslips visit the iiPay sign-in portal.
If you have not received an invitation to create an account, visit the register URL.
For Leavers, you can request for extended access to the iiPay portal to retrieve any payslips by emailing firstname.lastname@example.org from your personal email address. You will receive a password-reset in your personal email.
Password reset: your GitLab email is your username to reset the password.
Team members must submit their salary invoices through BambooHR and expenses through Expensify by the 8th of each month. For example, submit May salary invoice in the month of May, which is the current month.
(monthly salary / # of business days for that month) * actual work days from the hire date
Team members from the above countries will get paid through CXC Global on or around the 25th of each month:
(monthly salary / # of business days for that month) * actual workdays from the hire dateteam members can email email@example.com if they have any queries in regards to their invoice.
The internal deadline for changes is the 8th of each month, Payroll will send by the 10th of each month. Payroll will submit commission, bonus, salary adjust, expense reimbursement to SafeGuard via a password encrypted template. SafeGuard will issue an invoice for each country no later than the 16th of each month. Payroll Specialist will review and submit the invoice for payment with AP.
Payroll changes will be sent by the 10th of the month. Global Upside will send an estimated invoice by the 5th of the previous month. For any additional adjustment, they will invoice the adjustment on the following months invoice. Note: Philippines have two check dates (15th and 30th), any changes sent to Global Upside will be included on the salary of the last day of the month (with the exception of Latvia (the 25th of each month) and the Philippines as quoted above). For all payroll and team member concerns, please email firstname.lastname@example.org. For HR concerns, send email to gitlabHR@globalpeoservices.com.
The internal cut off is by the 8th of each month for team members to have expenses fully approved in order to meet the Payroll. Payroll changes will be sent to Remote by the 10th of each month. Payroll changes includes changes on member's information, bonus, commission, expense etc. Remote will provide the payroll report along with the invoices. Once reviewed and approved, Payroll will forward the invoices to the Accounts Payable team. Paydate is the 25th of each month (unless any unforeseen banking issue then please allow 1 or 2 days before the last day of the month).
The internal cut off is by the 8th of each month for team members to have expenses fully approved in order to meet the Payroll. Payroll changes will be sent to Papaya by the 10th of each month. Payroll changes includes changes on member's information, bonus, commission, expense etc. Remote will provide the payroll report along with the invoices. Once reviewed and approved, Payroll will forward the invoices to the Accounts Payable team. The Paydate for UAE is the 28th of each month.
All payroll changes (demographic information, job, bonus/commission payout requests, etc..) must submit to Payroll by the payroll changes deadline date to be included in the current month. Any new hires start after the payroll changes date will get pay on the following check date.
Payroll is paid on time and accurately for each check date.
Payroll journal entry reports are to be submitted to Accounting GL team:
The payroll journal entry reports submitted dates are tracked in the Monthly Closing Checklist on a monthly basis.