As an interviewer, you play a significant part in creating a seamless, candidate-centered experience for all applicants here at Gitlab. Keeping an up-to-date calendar and setting up your specific interviewer preferences is essential to help reduce interview cancellations or declines and the need for rescheduling. This page will provide links and examples on how to adjust your calendar and interviewer preferences as well. We urge you to visit this Handbook page for a deeper understanding of how Gitlab candidates are moved through the interview process. DRI: Candidate Experience Team
To provide you with the knowledge and skills necessary to conduct effective and equitable interviews and to make informed hiring decisions, please visit this handbook page.
At Gitlab we strive to ensure our hiring teams are well versed in every aspect of diversity, inclusion, and cultural competence. A positive and comfortable candidate experience needs to be our priority. As an interviewer at Gitlab, we urge you to be committed to creating a welcoming and inclusive environment for all candidates.
We do not ask for the candidate's pronouns in the application form. This information is "sensitive information" according to GDPR and other applicable privacy acts. We encourage our interviewers to utilize Zoom's Pronoun feature and you're welcome to disclose your pronouns in any way you feel comfortable doing so.
Ensure your working hours are documented correctly. Update your OOO in a timely manner. Communicating with the recruiters in advance about anything that impacts your availability to interview candidates is appreciated. This can include:
CES uses your Google calendar to schedule interviews. Our scheduling tool, Prelude will provide us with open times during your working hours to schedule. This is why it is incredibly important to maintain your calendar. Declined interviews prolong our recruiting process and negatively impact the experience of our candidates and hiring teams. Please only decline an interview invitation for an extenuating circumstance, such as an emergency, illness or childcare. We urge you to attend any scheduled interview to avoid a negative candidate experience. Please see best practices below when needing to decline and reschedule an interview.
Prelude is the scheduling tool that the Candidate Experience Team uses to book interviews. Prelude is integrated with Greenhouse via API. DRI: Candidate Experience Team
Logging in to Prelude To log in, visit Prelude.co, click "Sign In", click "Sign in with Google", and then use your GitLab email address.
Set your Prelude preferences Within Prelude, interviewers can set their interviewing availability, set daily and weekly limits, and add notes to help CES schedule within their preferences.
Examples of helpful notes include:
Additionally, you can help us understand which meetings are moveable and which are not. We’ve set up some recommendations in your Prelude account to get you started, but you can adjust these preferences yourself.
In Preferences, interviewers also have the ability to set daily and weekly Interview Limits. See screenshot below for an example. If you need assistance in setting this preference, please reach out to email@example.com as we can set these for you as well.
Guide is the Interview Confirmation tool CES uses to send candidates their interview schedule. Guide provides candidates information about what their interview journey looks like, their interviewers, and Gitlab! You have the ability as an interviewer to update your Guide profile which can include a photo, bio and more about your role here at GitLab.
Logging into Guide
Greenhouse is our Applicant Tracking System. To activate your greenhouse profile, simply log into Greenhouse via Okta. This will launch the application and activate your profile. If you do not have a Greenhouse tile in your Okta account, please reach out to IT and submit and AR to have this added.
Once CES schedules you for an interview, you will have access to the candidates interview kit and be able to submit your scorecard/feedback after the interview concludes. Interviewers can find a scorecard link on their Greenhouse dashboard for any upcoming or past interviews.