GitLab offers a private medical plan through VHI which gives you access to cutting-edge medical treatments, health screenings and protection against the high medical costs of private care. GitLab covers 100% of the premiums for team members and eligible dependents.
For a full breakdown of plan descriptions please review the following Company Plan Plus Level 1.3 details and Table of Benefits.
To find out which hospitals and treatment centers are covered on your plan, please refer to the directories of approved facilities which are available at Vhi.ie/downloads or contact VHI directly via the Corporate Advice Line: 056 777 5800.
Does Lifetime Community Rating (LCR) Apply? From 1st of May 2015, if you are 35 or over when you first take out private health insurance, you will pay an additional amount of 2% for each year that you are aged 35 and over. Please contact VHI if you think this may apply.
GitLab's VHI scheme will renew November 1. You can choose to enroll from this date or from your hire date (if later than Nov 1st). Team members will need to enroll via VHI directly either through the Online portal or by calling VHI.
When enrolling please enter your GitLab Employee ID as your "Employee Number" and your GitLab Department listed in Workday as your "Cost Centre".
GitLab has selected Company Plan Plus Level 1.3 company wide. If you feel that this does not suit your needs (or family member needs), please call VHI on 0567775800 and they will discuss your requirements.
The policy may renew automatically at the end of each policy year. If renewed, notification will be sent to the team member by email.
The health insurance allowance is treated like any other income or allowance under Revenue Commissioners rules. Your normal tax rate including other statutory deductions will apply. You will be liable for Benefit in kind on your health insurance premium, for more information please read here.
Team members in Ireland are entitled to regular eye and eyesight exams under the Safety, Health, and Welfare at Work Regulations 2007. GitLab will reimburse team members for the cost of the exams. If an eye exam determines that a team member needs glasses solely and exclusively for VDU (visual display unit i.e. computer screen) use, GitLab will reimburse towards the cost of a basic pair of frames and lenses (i.e. not designer frames) up to 140 Euro.
The team member needs to provide documentation (a prescription) from the optician that confirms if the lenses are specifically required for reading a display screen only and not required for general day to day use.
If you are enrolled in the VHI Medical plan, please submit any eligible claims through the plan first, any out of pocket cost not covered by the plan can be reimbursed up to the max amount in accordance to the Vision policy
Please submit your receipts via expensify and prescription to Total Rewards.
GitLab offers a private pension plan via a defined contribution scheme. Orca Financial is an Irish owned Financial Services company to help with the administration of the pension on behalf of GitLab. The pension provider is Aviva. Aviva allows for transfers into the plan and can set up an AVC pension for any members that wish to contribute above the minimum required contribution.
Orca has put together the following video with information about the plan as a resource.
GitLab will match up to 5% of annual base salary of the team member's contributions. Team members may opt for a higher contribution but GitLab will only match up to 5%.
To enroll in the pension plan or to make changes to an existing contribution, please email [email protected] with the desired percent contribution. Total Rewards will add Orca Financial [email protected] to the email thread. Orca will gather all relevant information from the team member to add to the pension plan. On the 7th of every month, Orca will send Payroll and Total Rewards a summary of any changes to the pension plan which Total Rewards will update in the appropriate payroll changes spreadsheet. Total Rewards will also file the original election email in Workday under the "Benefits and ISO" folder for an audit trail.
After each pay cycle, Payroll will send Aviva (ccing Orca and Total Rewards) a spreadsheet with all contributions for Aviva to reconcile.
If you have any questions about a pension plan, how pension benefits work in Ireland, or anything else, please reach out to Orca Financial who will be able to assist you directly. Email: [email protected] Phone: +353 1 2103030
You will be able to review the investment strategy once enrolled through the Fund centre on the Aviva website.
All full-time GitLab team members in Ireland are eligible for death in service at 4x annual salary. Team members are automatically enrolled in this benefit. This benefit is administered through Aviva. Team members may be contacted to complete an additional questionniare if their covered amount is over the scheme limits, with potential medical underwriting required. More information can be found on the Retirement and Death Benefit Scheme Rules document.
Team members can complete a Expression of Wish Form to request a beneficiary for this benefit. Once completed, please send directly to [email protected]
All full-time GitLab team members are eligible for disability cover in the amount of 66% of base salary less social welfare to age 65 (after 13 weeks deferred period). This benefit is administered through Aviva.
Please find the the following documentation to assist you with the disability claim, and notify [email protected] should you need to file a claim.
GitLab uses TravelHub to assist with the administration of the bike to work/tax saver commuter scheme. The GitLab specific online portal can be found at GitLab Travel Hub. Team members will need to register and account to enter the GitLab specific online portal. Here is a link to TravelHub's FAQs about these programs.
From 2021, Cycle to work will have a maximum expenditure of 1250 EUR or 1500 EUR for an electric bike. The scheme may now be availed of once in 4 consecutive tax years, previously this was once every 5 years.
Bike Applications:
Ticket Applications:
Once the total rewards team has approved the bike or ticket application, an invoice is generated. Once payment as been received, TravelHub emails the team member a voucher to use in the bike shop or tickets are dispatched in to the team member.
From 1 January 2023, team members in Ireland are entitled to 3 days of paid sick leave per year (increasing in subsequent years) under the relevant legislation. The new entitlement will be phased in as part of a 4-year plan, starting with 3 days Statutory Sick Pay (SSP) per year in 2023, increasing to a maximum of 10 days paid SSP over 4 years, as follows:
Ireland's statutory sick leave policy is separate from GitLab's Sick Time policy but when allowed by law will run concurrently with this leave policy. If a team member needs more time away, GitLab's Sick Time policy will take precedence.
GitLab will be required to pay a minimum of 70% of an team member’s gross wage, subject to a daily cap of €110, but will continue the team member's salary up to 100%. Team members must identify the absence as sickness-related (and comply with the notification requirements below) in order to receive the SSP.
- This daily cap is based on the 2019 average weekly earnings and equates to an annual salary of €40,889.16. It may be revised in the future in line with inflation and changing incomes.
[email protected] and include your medical certificate in the email.Out Sick in Time Off by Deel to ensure the Sick Leave is properly tracked.Team Members may also be eligible for Ireland's Illness Benefit. Please contact [email protected] for more information.
Vacation in Time Off by Deel to ensure that vacation entitlement is properly tracked.Maternity Leave: Team members can take up to 26 weeks of ordinary Maternity Leave. The leave must start at least 2 weeks before the baby's due date and be taken for at least 4 weeks after the baby is born. Team members can take additional unpaid Maternity Leave for up to 16 more weeks, beginning immediately after the end of 26 weeks of ordinary Maternity Leave. If you wish to take additional unpaid Maternity Leave, please notify the Absence Management team at [email protected] at least 4 weeks before the ordinary Maternity Leave is due to end.
Adoptive Leave: All team members who qualify as “qualifying adopters” are entitled to a minimum of 24 consecutive weeks of ordinary Adoptive Leave beginning on the first day of the placement of the child, and up to 16 weeks of additional unpaid Adoptive Leave, beginning immediately after the end of the 24 weeks of ordinary Adoptive Leave. If you wish to take additional unpaid Adoptive Leave, please notify the Absence Management team at [email protected] at least 4 weeks before the ordinary Adoptive Leave is due to end.
Paternity Leave: All team members who qualify as “relevant parents” can take up to 2 consecutive weeks of Paternity Leave, taken within the first 6 months following the birth/adoption.
Parent’s Leave: All team members who qualify as “relevant parents” can take up to 7 weeks of Parent's Leave during the first 2 years of their child's life, or within 2 years of the adoption event. Leave may be taken in one continuous period, or in several periods of not less than one week.
Parental Leave: All team members who qualify as “relevant parents” can take up to 26 weeks of unpaid Parental Leave.
[email protected] of their intention to take parent’s leave at least 6 weeks before the intended start date.[email protected] at least six weeks before taking leave.The Vhi Midwife Support Service is a new and improved benefit that’s available to team members. The midwife service gives expectant parents the opportunity to have three antenatal consultations staged throughout each trimester of their pregnancy. Once the team members new baby arrives, you can avail of four postnatal consultations over the following six weeks. The team member's dedicated midwife will guide them through the pregnancy journey offering education and support for each stage along the way. Expectant parents can register via the Vhi App or by emailing [email protected]. Once registered, you will receive an email confirmation followed by a call from the Vhi midwife team within 2 working days. For more information please see the Midwife Support Service flyer
To initiate your leave, submit your time off by selecting the Parental Leave category in Time Off by Deel at least 30 days before your leave starts and contact [email protected]. Please familiarize yourself with GitLab's Parental Leave policy.
Carer's Leave
[email protected] of your intention to take Carer's Leave at least 6 weeks before the leave begins. Written notice must include the following details:
Force Majeure Leave
Jury Service
Jury Duty in Time Off by Deel to ensure that statutory entitlements are properly tracked.Please see 'Company Stamp Ireland' in the People Connect 1password folder for contact details to request a company stamp on any forms or letters.
The Medical Plans premiums are considred a benefit in kind and must be reported on the team member's payslips